Project Coordinator

About Us

BUILD IT is a full-service general construction company with offices in Mississauga, ON and Calgary, AB.

We’ve helped hundreds of world-class brands and businesses build iconic destinations that reflect their vision and purpose — from storefronts that invite customers in, to workplaces that inspire teams to perform, to cultural spaces that truly stand apart.

Our team combines strategic thinking, construction expertise, and exceptional execution to bring bold concepts to life with precision and impact.

Take a look at our website www.buildit.ca to know more about us.

Role Description

We are currently seeking a full-time Project Coordinator to join our team in Calgary.

The Project Coordinator will support the Project Management team throughout the full project lifecycle, from pre-construction and project start-up through execution and close-out. This role is responsible for coordinating project documentation, tracking schedules and budgets, supporting communication between internal teams, clients, consultants, subcontractors, and suppliers, and ensuring project information is organized and up to date in Procore.

This is a great opportunity for someone who is detail-oriented, organized, proactive, and interested in building their career within commercial construction.

Key Responsibilities:

• Support Project Managers with day-to-day project coordination and administrative tasks.
• Review construction drawings, specifications, subcontractor quotes, and scopes of work.
• Track project progress, schedules, budgets, RFIs, shop drawings, change orders, deficiencies, and close-out items.
• Create and issue purchase orders in Procore once approved.
• Maintain accurate and up-to-date project documentation in Procore.
• Contact vendors and suppliers to confirm quotes, lead times, material availability, pick-ups, and deliveries.
• Assist with material ordering and verify take-offs before materials are ordered.
• Attend site visits, project coordination meetings, OAC meetings, trade meetings, and pull-planning sessions.
• Take meeting notes, record minutes, and prepare weekly construction reports and lookaheads.
• Assist with permit coordination, start-up materials, close-out binders, deficiency tracking, and warranty-related work.
• Support the Project Manager with documenting potential and approved change orders.
• Maintain strong relationships with subcontractors, suppliers, clients, and internal teams.
• Work closely with Accounts Payable to review and follow up on trade invoices.
• Demonstrate strong customer service, accountability, confidentiality, and professionalism.

Qualifications

• 2+ years of experience in project coordination, construction administration, or a similar role within the construction industry.
• Experience in commercial, retail, restaurant, hospitality, or ICI construction is considered an asset.
• Working knowledge of construction drawings, specifications, RFIs, shop drawings, purchase orders, change orders, and close-out documentation.
• Experience using Procore or similar construction/project management software is considered an asset.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy in documentation.
• Ability to work collaboratively with Project Managers, site teams, subcontractors, suppliers, and clients.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• A proactive, solutions-focused mindset with a willingness to learn and grow within the construction industry.

What We Offer:

• A vibrant corporate culture where safety is the #1 priority
• Monthly employee appreciation events
• Access to family-friendly group health benefits program
• Employee Assistance Program
• Career development opportunities
• Milestone Recognition Program
• Employee Referral bonuses
• Training opportunities: online and leadership development programs

What We Value:

• admire constructive thinkers
• value trust and transparency
• believe it's the little details that make for an exceptional experience
• prioritize safety in everything we do
• build a strong culture from the inside out

Our organization may use automated tools, including artificial intelligence (AI) or algorithm-assisted systems, to support the initial review of applications. These tools are used only to assist our recruiters and hiring managers; all hiring decisions include meaningful human involvement and final review.

BUILD IT is an equal opportunity employer. We actively encourage applicants from all backgrounds, including those with disabilities. Accommodations will be provided upon request for candidates participating in all phases of the hiring process.