Project Support Assistant

Company Description

⚡️💡 About Assystem

At Assystem, our mission is to accelerate the energy transition worldwide. Our 8,000 Switchers blend historical engineering expertise with cutting-edge digital technologies to drive this change. Join us in revolutionizing the energy sector and making a significant global impact.

🤝 Why Join the Community of Switchers?

Be part of one of the top three largest independent nuclear engineering companies globally. At Assystem, you'll contribute to groundbreaking projects that push the boundaries of innovation and engineering excellence. Join a community committed to driving forward the future of energy.

Job Description

Key Responsibilities

Administrative & Business Support

• Provide day-to-day administrative support to the Business Unit management and project teams.
• Organise and coordinate meetings, workshops, and internal reviews.
• Prepare agendas, invitations, meeting logistics, and conference room bookings.
• Draft, issue, and follow up on Minutes of Meetings (MoMs) and action trackers.
• Manage calendars, appointments, and scheduling activities for management when required.
• Support preparation and formatting of presentations, reports, and internal documents.
• Maintain organised filing systems and document repositories.

Procurement & Purchasing Support

• Support the procurement and purchasing process for Business Unit needs.
• Raise purchase requests and follow up procurement workflows in internal systems.
• Coordinate with suppliers, procurement teams, and finance departments.
• Track purchase orders, invoices, and delivery status.
• Ensure administrative compliance with internal purchasing procedures.

Travel & Logistics Coordination

• Organise business travel arrangements including transport, accommodation, visas (if applicable), and logistics.
• Prepare travel itineraries and support expense claim administration.
• Coordinate visitor arrangements and meeting logistics for internal and external stakeholders.

Project Coordination Support

• Support project managers with administrative project coordination tasks.
• Maintain action logs, trackers, and follow-up lists.
• Assist with planning meetings and coordination between different stakeholders.
• Support monitoring of deadlines and deliverables.
• Contribute to improving internal administrative and project support processes.

Qualifications

Essential

• Previous experience in an administrative support, project coordination, office management, or assistant role.
• Good organisational and multitasking skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office tools (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to work independently and manage priorities effectively.
• Attention to detail and reliability in handling administrative tasks.

Desirable

• Experience working in project-driven or engineering environments.
• Familiarity with procurement or purchasing processes.
• Experience supporting senior management or project teams.
• Knowledge of document management or project management tools.

Personal Attributes

• Proactive and solution-oriented mindset.
• Professional and service-oriented attitude.
• Strong interpersonal and coordination skills.
• Ability to maintain confidentiality where required.
• Flexible and adaptable in a fast-paced environment.

Additional Information

• This role is Part-time, 20hrs per week. Working pattern can be discussed. 
• The successful candidate will need to attend the Bristol office in Aztec West. Hybrid arrangements may be considered depending on business need. 
• Security clearance will be required for this role.
• Ability to travel Assystem offices and customer sites within UK.

 We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter.

Bring your unique contributions and help us shape the future!

NOTICE TO CANDIDATES ON RECRUITMENT FRAUD - We are committed to safeguarding candidates from fraudulent activity associated with our recruitment process. Please note that we will never offer specialist CV writing services, request payment or ask for sensitive personal information during the recruitment process

NOTICE TO CANDIDATES ON RECRUITMENT FRAUD - We are committed to safeguarding candidates from fraudulent activity associated with our recruitment process. Please note that we will never offer specialist CV writing services, request payment or ask for sensitive personal information during the recruitment process.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.