Document Controller (Saudi National)

Company Description

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

Job Description

The role requires a proactive approach and strong ownership mindset. The candidate should actively monitor document workflows, follow up on pending actions, and support continuous improvement in document formation, quality, coordination, and information organization across project activities.

• Manage all incoming and outgoing project documentation including transmittals, RFIs, reports, technical submissions, and correspondence.
• Maintain accurate document logs, trackers, registers, and records to ensure proper traceability and document control.
• Ensure proper document numbering, revision control, naming conventions, and filing practices are consistently followed.
• Perform document management activities within SharePoint, PMIS, and shared project repositories while maintaining organized folder structures aligned with BDC standards.
• Maintain proper archiving and controlled storage of project records to ensure easy retrieval and audit readiness.
• Supporting the preparation and compilation of documents from draft or partially developed inputs and ensure submitted documents meet required quality and submission standards.
• Perform quality checks on project deliverables before submission to ensure completeness, correct formatting, proper page numbering, grammar accuracy, and compliance with approved templates.
• Proactively follow up with consultants, contractors, and internal stakeholders on pending submissions, overdue responses, and incomplete documentation.
• Ensure compliance with project procedures, confidentiality requirements, and document management best practices across all project activities.

Qualifications

• Proficiency in Aconex document management system.
• Minimum 8 years of experience.  
• Strong computer skills, including Microsoft Office suite.
• Excellent organisational and filing skills with a keen attention to detail.
• Proven ability to manage time effectively and prioritise tasks.
• Outstanding written and verbal communication skills in both Arabic and English.
• Previous experience in document control, preferably in construction or engineering projects.
• Experience with electronic document management systems.
• Bachelor's degree in Business Administration, Information Management, or related field.
• Knowledge of construction or engineering project documentation processes.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Strong problem-solving skills and proactive approach to work.

Additional Information