Business Support Officer (Part-time | 12 Month Contract)

Company Description

Egis is a global organisation with over 20,000 employees worldwide. With our head office based in Paris, we offer global career opportunities, as well as rewarding careers for our people locally. Drawing on our deep pool of expertise, we create innovative solutions with our clients worldwide.

Egis is an organisation with the capacity to make meaningful industry and community change in the space of place-making, sustainability and creating connected cities. Different to other engineering firms, Egis offers true end-to-end capability across the entire design-to-operation lifecycle, offering advisory, architecture, engineering, design, asset management and operations services.  

We are committed to creating great teams doing innovative work and would love you to join us to Impact the Future.

Job Description

We're looking for a proactive Business Support Officer to support our office in North Sydney on a part-time basis (20 hours per week). This is an on-site role where you will contribute to positive office culture and efficient operations through providing effective management of office administration, facilities and people.

For the successful candidate, this role can evolve to become permanent full-time or permanent part-time.

Key Responsibilities

• Be the face of Egis to meet and greet visitors and clients, ensuring visibility at reception during business hours and managing incoming phone calls
• General office management including facility management and organising the repair and maintenance of office assets and equipment  
• Ensure common areas and meeting rooms are neat and tidy, working closely with IT to ensure IT assets are functioning 
• Coordinate internal and external deliveries and mail 
• Provide onboarding to new employees including workplace health and safety induction and security passes 
• Perform the role of Health & Safety Lead during emergency events, liaising with crisis management team in line with Crisis Management Plan
• Support Environmental, social and corporate governance (ESG) activities, collect carbon data for office, and work with our team towards achieving Carbon targets.
• Support vehicle fleet administration duties
• Organise and implement internal social events in coordination with the Social Committee within budget
• Support the coordination of external corporate functions and events
• Management of office costs within approved budget
• Assist with expense claims and company credit card reconciliation as required
• Coordinate travel and accommodation, as required 

Qualifications

Ideally, you will have previous experience in a similar role within the professional services industry. You will be able to commit to being present at our North Sydney office 5 days a week, working a total of 20 hours for the duration of the 12-month contract.

In addition, you will also have:

• Prior experience in similar role, ideally within a professional services or consultancy environment.
• Polished personal presentation, polite, respectful and professional manner
• Proficiency with MS Office packages including Word, Excel, Outlook and Teams.
• Effective time management and organisational skills including the ability to prioritise tasks effectively
• Strong communications skills, both written and verbal
• Ability to work proactively within a busy team environment with minimal direction
• Strong attention to detail

Additional Information

We are open to considering this role on a full-time, part-time or job-share basis. Please let us know of your flexibility requirements.

Egis is committed to creating an inclusive, creative culture that embraces diversity and flexibility. We offer generous parental leave, support flexible work practices and strive to create an environment where employees can connect, collaborate, grow and succeed.

We are expanding in Australia and New Zealand and are excited for you to join our growing team.

APPLY NOW!