Document Control Manager

Company Description

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

Job Description

We are seeking a highly organized and efficient Document Control Manager to join our team in Riyadh, Saudi Arabia. The successful candidate will be responsible for overseeing the organization's document management systems, ensuring compliance with industry standards, and optimizing document workflows.

• Develop, implement, and maintain document control policies and procedures
• Manage the organization's document management system, ensuring proper storage, retrieval, and version control of all documents
• Coordinate with various departments to ensure timely document updates and revisions
• Conduct regular audits to ensure compliance with industry standards and regulations
• Train staff on document control procedures and best practices
• Implement and oversee quality control processes for all managed documents
• Analyze document workflows and propose improvements to increase efficiency
• Collaborate with IT department to maintain and upgrade document management software
• Prepare reports on document control activities and metrics for management review
• Ensure proper archiving and retention of documents in accordance with company policies and legal requirements

Qualifications

• Bachelor's degree in Business Administration, Information Management, or related field
• PMIS experience is mandatory 
• Minimum of 15 years of experience in document control, preferably rail projects experience.
• Proficiency in document management systems and Microsoft Office Suite
• Strong knowledge of quality control processes and workflow optimization
• Experience with database management and data analysis
• Familiarity with industry standards and regulations related to document control
• Knowledge of ISO 9001 or similar quality management systems
• Excellent organizational and time management skills
• Strong attention to detail and ability to maintain accuracy in a fast-paced environment
• Effective communication and interpersonal skills
• Project management experience
• Certifications in document management or quality control (preferred)

Additional Information