Administrative Assistant - Finance Clerk

The Kee Tas Kee Now Tribal Council is comprised of the five member Nations and is responsible for providing guidance and support to the individual member First Nations in developing and achieving success in the management and administration of their own programs with the intent of developing self-reliance. 

The Kee Tas Kee Now Tribal Council is comprised of the member Nations of; Loon River First Nation – #476, Lubicon Lake Band – #453, Peerless Trout First Nation – #478, Whitefish Lake First Nation – #459 and Woodland Cree First Nation – #474. It was formed in 1995 to facilitate joint action by the member Nations on matters of mutual concern.

Job Description:

The Administrative Assistant & Finance Clerk provides comprehensive administrative and financial support to the Health Director, Health Managers, and Health Finance department of Kee Tas Kee Now Tribal Council. This role is responsible for managing daily administrative operations, coordinating meetings and events, and maintaining accurate financial records including accounts payable/receivable, payroll processing, and reporting. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality and professionalism.

Key Responsibilities

Administrative Support

• Manage day-to-day administrative operations within the Health Department as directed.
• Provide support to the Director of Health and Health Managers, including calendar management, correspondence, and follow-ups.
• Prepare agendas, take meeting minutes, track action items, and distribute materials in a timely manner.
• Assist with Teams meetings, presentations, and document preparation.
• Maintain filing systems (electronic and physical), databases, and mailing lists.
• Perform general administrative duties such as typing, scanning, copying, binding, and filing.
• Monitor multiple projects, prioritize urgent matters, and identify potential issues with solutions.
• Support special projects, reporting activities, and health program initiatives.

Financial and Accounting Duties

• Manage accounts payable and receivable, including invoice processing, verification, and payment preparation.
• Process bi-weekly payroll, ensuring accurate calculations, deductions, and compliance.
• Maintain financial records, including general ledger entries, journal entries, and trial balances.
• Prepare monthly financial submissions, reports, and remittances.
• Conduct bank reconciliations and assist in preparing financial statements.
• Support budgeting, costing, and tracking of expenditures.
• Assist with audit preparation, including organizing and maintaining working papers.
• Ensure proper coding and authorization of expenditures.
• Maintain inventory control and fixed asset tracking, including depreciation.
• Liaise with vendors regarding billing inquiries and resolve discrepancies.
• Update and maintain financial databases and filing systems.

Skills and Abilities:

• Strong verbal and written communication skills, with the ability to interact effectively with clients, colleagues, and stakeholders.
• Excellent organizational, time management, and multitasking abilities, with a proven capacity to manage deadlines and competing priorities.
• High level of accuracy and attention to detail, particularly in data entry, record-keeping, and documentation.
• Strong analytical, problem-solving, and troubleshooting skills, including the ability to resolve discrepancies.
• Demonstrated ability to work collaboratively in a team environment while delivering high-quality client service.
• Dependable and accountable, with a commitment to meeting responsibilities and maintaining professional standards.
• Ability to maintain confidentiality and adhere to ethical guidelines in handling sensitive information.
• Proactive and adaptable, with the ability to take initiative and respond effectively to changing priorities.
• Solid financial and mathematical reasoning skills to support accurate processing and decision-making.
• Experience coordinating logistics for meetings, events, and administrative activities.

Qualifications:

• High School Diploma required.
• Post-secondary education in Office Administration, Finance, Accounting, or a related field preferred.
• Minimum:
  • 2 years’ administrative experience supporting management.
  • 2–3 years’ experience in a finance or accounting role (or equivalent combination of experience).
• Experience in budgeting, reporting systems, and payroll processing is an asset.
• Understanding of Indigenous cultures, traditions, and rural/remote communities is an asset.
  
  

Conditions of Employment:

RCMP/Police Criminal Record Check with Vulnerable Sector and Child Welfare Intervention Record Check (formerly Child Welfare Check, CWIS) submitted prior to commencement of employment. Adequate Driver’s Abstract.

Benefits:

KTC offers a comprehensive benefits program which includes health, dental, life insurance, and pension.

Message to Applicants:
Preference will be given to qualified candidates who are members of KTC First Nation communities. Kee Tas Kee Now Tribal Council supports the training and professional growth of its community members and strongly encourages members to apply for positions. Relevant work experience and training will be considered during the screening process. Opportunities for training and professional development may be available to the successful candidate.

Job posting closes end of day, June 9, 2026.