Office Administrative Assistant

Job title: Office Administrative Assistant
Location: Hamilton office, In-Office
Job vacancy status: Existing vacancy

Compensation: $20/hour

Join Fuller Landau
You’ll be part of a collaborative team that supports your success and welcomes your ideas and ambition. Our professional commitment is also personal.

Your opportunity
Work closely with team members across the firm to support day-to-day operations and ensure the office runs efficiently. This role is ideal for someone highly organized, detail-oriented, and comfortable balancing a variety of administrative and operational tasks. This role is a two (2)-month contract position covering July and August. 

Your major responsibilities

• Provide general administrative support including scanning, filing, organizing, and document management
• Rename, save, convert, and accurately store files within the firm’s digital filing systems
• Assist with maintaining organized file structures in Windows/File Explorer
• Update logs, trackers, and spreadsheets as required
• Answer incoming calls, take messages, and direct inquiries professionally
• Communicate with clients via phone and email in a courteous and professional manner
• Support mail distribution, printing, and office supply management
• Maintain common areas, including keeping the kitchen tidy and stocked
• Assist with firm-wide organizational projects such as file clean-up, scanning legacy documents, and storage management
• Handle confidential documents with discretion and care
• Support onboarding to and usage of internal tools (e.g., CaseWare, Karbon, ShareFile, Billquick)
• Assist with general office coordination and ad hoc tasks as needed

What we look for

• Experience working in a professional office environment
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Strong organizational skills with the ability to multi-task effectively
• Comfortable performing both administrative and operational tasks
• Familiarity with Windows operating systems and file management
• Willingness and ability to learn new software and systems
• Strong attention to detail and accuracy when handling documents
• Professional communication skills (written and verbal)
• Ability to manage confidential information responsibly
• Team-oriented with a positive and proactive attitude
  

What we offer

• A competitive compensation package
• Balance your work and personal life through flexible hours and hybrid working
• Additional paid time off during the summer
  
• Commitment to your development with training and growth opportunities
• A collaborative and supportive team environment
• Various committees to celebrate and support team interests, including Fun, DEIB, and Charity Committees
• On-site perks including a weekly massage therapist and snacks during busy periods
• Opportunities to give back through the Fuller Giving Foundation

About Fuller Landau
We are an accounting, tax, and advisory firm with a team of over 160 people.
Our clients are leaders of private businesses, high net worth families, and the advisors who serve them.
You’ll be part of a collaborative team that supports your success and welcomes your ideas and ambition.

Diversity, Equity, and Inclusion
Fuller Landau is proud to be an equal opportunity employer where differences are valued and celebrated. We believe that fostering an inclusive environment allows our team to reach their full potential by enabling you to bring your true self to work. We encourage you to apply if this role excites you.

Fuller Landau is committed to breaking down barriers and welcoming people with disabilities. If you require any accommodations throughout the recruitment process, let us know how we can help!