Secretaries

The International University of Science & Technology in Kuwait (IUK) is a newly established private university in Kuwait, with a new Campus located in the heart of Kuwait near the Avenues Mall. Fully accredited by the Private Universities Council (PUC), the University offers a wide range of academic programs in three Colleges; namely: College of Engineering, College of Business Administration, and College of Arts. In addition to the academic programs, the IUK has established the University Foundation Program (UFP) that offers English and Math foundation programs. The IUK is looking for dynamic full-time faculty members who are passionate about teaching and contributing to the development of a vibrant and successful learning environment for students.

Position Summary:

The primary role of the secretary is to assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests or issues and will be an integral part of the university's operations. 

Responsibilities: 

• Answer phone calls and redirect them when necessary
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Prepare and disseminate correspondence, memos and forms
• File and update contact information of internal and external partners
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system
• Check frequently the levels of office supplies and place appropriate orders
• Undertake occasional receptionist duties
• Other duties as assigned.

Qualifications:

• High school diploma or bachelor’s degree.
• Professional Certificates are an added value
• Minimum 3-5 years of experience in similar roles plus experience using computers on the job.
• Organizational skills with a commitment to quality service
• Attention to details and due diligence.
• Strong Oral & written Communication Skills
• Good analytical skills

Experience:

• Proven work experience as a Secretary or Administrative Assistant
• Familiarity with office organization and optimization techniques

Technical Skills:

• Clerical, and/or office skills.
• Microsoft Office
• Project Management

Behavioral Skills:

• Excellent written and verbal communication skills
• High degree of multi-tasking and time management capability
• Strong Oral & written Communication Skills