Accounting Clerk

Founded in 2005, iam8bit is a creative production emporium that has quietly redefined the entertainment industry, time and time again. Collaborating with a plethora of partners and narrative-busting IPs, iam8bit punctuates the importance of engaging with fans directly. By creating the video game industry's very first community events, the company injected the idea of experiential immersion into game and film marketing. iam8bit also played a crucial role in the vinyl renaissance, minting its first record in 2010, and is the industry leader in premium physical editions of top-tier games. In 2020, iam8bit evolved into financing and publishing games, with several yet-to-be-announced PC, console and tabletop games on the horizon under its iam8bit Presents imprint.

As the Accounting Clerk at iam8bit, you will play a crucial role in managing both Accounts Payable and Accounts Receivable processes. You will ensure accuracy in processing invoices, verifying compliance with financial policies, reconciling transactions, and maintaining vendor and customer records. Additionally, you will support the month-end and year-end closing processes, assist with royalty statements, and contribute to preparing financial reports and audits. Ideal candidates will be detail-oriented, comfortable working in a fast-paced environment, and have experience in accounting systems like NetSuite. 

RESPONSIBILITIES 

Accounts Payable

• Process and review invoices for accuracy and approval.
• Verify that transactions comply with financial policies and procedures.
• Schedule and prepare checks, electronic payments, or other forms of payment.
• Reconcile accounts payable transactions and resolve discrepancies.
• Maintain vendor records, including contact information and payment terms.
• Assist in month-end and year-end closing processes.
• Respond to vendor inquiries and resolve issues related to payments.

Accounts Receivable

• Generate and send invoices to customers and clients.
• Monitor and follow up on outstanding accounts receivable balances.
• Process payments received, including checks, credit card transactions, and electronic transfers.
• Reconcile accounts receivable transactions and resolve discrepancies.
• Maintain accurate records of all accounts receivable activities.

General Accounting Duties

• Record Transactions: Accurately record daily transactions in the general ledger and other financial systems.
• Reconcile Accounts: Accounts payable, and accounts receivable to ensure accuracy and completeness.
• Maintain Records: Keep detailed and organized records of all financial transactions, including invoices, receipts, and statements.
• Prepare Reports: Assist in preparing financial reports.
• Assist with Audits: Support internal and external audits by providing necessary documentation and explanations as required.
• Partner Maintenance:  Set up vendors and customers in our software.
• Assist with royalty statements : Support team by accurately inputting data into royalty statements.

QUALIFICATIONS

• Must be very detail oriented, with good follow through skills, and the ability to work independently and in a team environment
• Must be dependable and able to work in a fast pace working environment under pressure
• Good oral and written communication skills
• Two years related experience and/or training, or an equivalent combination of education and experience. Associates degree in accounting or higher preferred. 
• Ability to take direction and work with little supervision when required
• Intermediate Microsoft Office skills
• Netsuite experience preferred.
• Ability to pass a background check. 

PHYSICAL REQUIREMENTS

The successful candidate must be able to perform the essential functions of the job with or without reasonable accommodation. This may require
sitting for extended periods, use of a keyboard, mouse, reading and writing. 

This is a full time, non-exempt position with a projected salary range of $50k-60k per year. Hours are 9am-530pm, Monday - Friday, with occasional work outside of business hours including weekends. The position is hybrid at our offices in Highland Park.

BENEFITS 

At iam8bit, we're committed to supporting our team members in both their personal and professional growth. As part of our tight-knit and dynamic team, you'll enjoy a range of benefits designed to enhance your overall well-being and foster your career development. Benefits include 401k with employer matching, medical, dental and vision insurance, education benefits, employee discount, and generous paid time off. 

EQUAL OPPORTUNITY EMPLOYER

iam8bit is an equal opportunity employer and is committed to providing a work environment that is free from discrimination and harassment. We celebrate diversity and are committed to creating an inclusive environment for all employees.