Assistant to the Managing Director

kostalgroup· Other Functions
Apply Now ↗
📍 Lublin Voivodeship📍 Swidnik k Lublina📍 Swidnik k Lublina, Lublin Voivodeship, Poland📍 plFull time

About this role

Company Description

We are KOSTAL Group, a global, independent family-owned company headquartered in Germany, specializing in the development and production of advanced electronic and mechatronic products. At 46 locations in 20 countries, more than 19,000 employees work flexibly and competently, always close to our customers.

KOSTAL Automotive specializes in the development and production of technologically advanced electronic, electromechanical, and mechatronic components for the automotive industry.

As part of our growth strategy, we are building a new production facility with greater manufacturing capacity.
This new plant will focus on the efficient production, usage, and storage of energy to drive our business forward and foster the development of environmentally friendly and sustainable technologies with reduced environmental impact.

Join the KOSTAL team now and enjoy a unique working culture!

Job Description

·  Document handling: Preparing presentations, reports, letters, internal communications, and employee announcements. Keeping records of employee requests.

·  Substantive support: Supporting meeting and conference preparation; taking meeting minutes; tracking status and deadlines of assigned tasks; managing document flow and verifying documents before managers signature.

·  Representation: Receiving guests, scheduling external meetings, handling correspondence and phone calls.

·  Calendar management: Coordinating meetings, board sessions, and business trips.

·  Travel organization: Comprehensive business trip logistics (tickets, accommodation, transport).

Qualifications

·  Minimum of 2 years of experience in a similar position (executive assistant, secretary, board assistant).

·  Higher education (preferred fields: management, economics, law, or related area).

·  Fluent spoken and written English and Ukrainian are required. Communicative Polish is also required. Knowledge of Czech and German is an asset.

·  Excellent command of MS Office (Word, Excel, PowerPoint) and office equipment.

·  Basic understanding of economics, law, accounting, and business etiquette.

·  Ability to use work organization tools (e.g., calendars, document management systems, AI tools).

·  Ability to work under time pressure.

·  Discretion in dealing with business partners and colleagues, relationship-building, and empathy.

·  Ability to handle crisis situations.

·  High accuracy in preparing and verifying documentation.

·  Professional image and high ethical standards.

·  Availability and time flexibility.

Additional Information

·  Full-time employment contract

·  Benefits package including, among others, a cafeteria platform, Multisport cards, subsidized meals, holiday vouchers and vacation bonuses, medical cards, and life insurance

·  Work in an international environment within a manufacturing company

Frequently Asked Questions

Is the salary disclosed for the Assistant to the Managing Director position at kostalgroup?
The salary for this Assistant to the Managing Director role at kostalgroup is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Assistant to the Managing Director position at kostalgroup located?
This Assistant to the Managing Director role at kostalgroup is based in Lublin Voivodeship, Swidnik k Lublina, Swidnik k Lublina, Lublin Voivodeship, Poland, pl. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Assistant to the Managing Director role at kostalgroup full-time or part-time?
This is listed as a Full time position. It is posted as a Assistant to the Managing Director role in the Other Functions department at kostalgroup.
Which team or department does the Assistant to the Managing Director at kostalgroup belong to?
This Assistant to the Managing Director position is part of the Other Functions department at kostalgroup. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Assistant to the Managing Director position at kostalgroup?
Click the "Apply Now" button on this page. You will be redirected to kostalgroup's official application portal hosted on smartrecruiters where you can submit your application directly.
When was the Assistant to the Managing Director job at kostalgroup posted?
This Assistant to the Managing Director position at kostalgroup was posted on Apr 27, 2026. Apply as soon as possible — early applications are often reviewed first.
Assistant to the Managing Director
kostalgroup
Apply for this role ↗

You'll be redirected to kostalgroup's official application page on SmartRecruiters.