Senior Executive - Secretarial

Company Description

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.  We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top-15 private equity firms. 

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.                                                                                           

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. 

Job Description

As a Senior Executive within our Company Secretarial team, you will manage complex corporate secretarial matters, provide guidance on governance issues, oversee critical corporate actions, and maintain key relationships while ensuring compliance with statutory and regulatory requirements. All your work needs to be accurate, well-presented and meet high-quality standards. You will make process improvement recommendations that improve either quality, efficiency or level of client service.

What you will do

• Coordinate board and committee meetings including preparation of board packs and minutes.
• Lead the implementation of corporate governance policies and procedures while ensuring statutory and regulatory compliance.
• Manage complex corporate secretarial matters e.g., refinancing arrangements, and constitutional amendments and oversee corporate transactions including share issuances, distributions, and structural changes
• Manage relationships with key stakeholders including board members, external advisors, regulators, and service providers.
• Provide technical guidance and coaching to junior team members while ensuring quality standards are maintained.
• Review and approve corporate documentation, statutory and regulatory filings, and ensure compliance with governance frameworks.
• Maintain administrative quality control and risk management through AML/CFT compliance and control frameworks
• Where applicable, manage full entity lifecycle including onboarding, migrations, and closures as well as oversee billing processes and resolve complex fee-related matter.

What we offer

• Comprehensive remuneration: Motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile 
• Discretionary annual bonus scheme based on company and individual performance 
• Auto–enrolment pension scheme with employer and employee contributions based on age bracket 
• Comprehensive private medical insurance for employees and immediate family  
• Annual leave: All our employees are entitled to 22 days paid leave. 
• Enhanced maternity and paternity, including shared parental leave and adoption leave 
• Flexible working: We recognise the value of working flexibly and is keen to ensure all employees enjoy an excellent work-life blend. As such, we are open to conversations with employees related to setting up flexible working arrangements 

Qualifications

• You are a degree holder or qualified/partly qualified ICSA/ACCA/ACA (minimum Level 2)
• You have minimum 3-4 years of experience in a similar role / global business sector
• You have experience in Corporate Administration and Secretarial matters
• You have sound knowledge of Companies Act, Financial Services Act and relevant legislation affecting Global Business in Mauritius
• You have experience in supporting and mentoring junior team members

Additional Information

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.  

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee. 

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential.  Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.  

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning.  

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