Officer 2, Trust Administrator

Company Description

Who we are:

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.  We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. 

We’re driven by our Group purpose, to power people and possibilities.

Job Description

Job Summary:

A mid-level secretarial position responsible for delivering comprehensive secretarial services. This role handles low to medium-complexity processes, focusing on core operational activities and standard communications. The position requires independent execution of established procedures while maintaining quality standards, with work reviewed by Senior Officer.

What you will do :

• Corporate Secretarial & Governance: Prepare board and general meeting documents (agendas, convocation letters, attendance lists, power of attorney); draft and write meeting minutes; prepare resolutions and statutory documentation; manage structural updates, UBO identification and registration, dividend distributions, and liquidation matters.
• Compliance & Risk Management: Conduct client file reviews and due diligence assessments; perform compliance checks including bad press and world checks; execute transaction monitoring and PEP identification; conduct serviced entity risk rating (SERR) assessments; prepare compliance memos and notes to committees.
• Transaction Processing & Documentation: Process payment instructions and bank account opening requests; manage capital and share premium contributions; handle share and dividend distributions; assist with bank periodic file reviews and changes in bank signatories; draft agreements including loan and contribution agreements.
• Client File & Due Diligence Management: Review client due diligence (CDD) documents and CDD worksheets from junior staff; maintain accurate client records; identify and document beneficial ownership information; prepare supporting documentation for regulatory submissions.
• Administrative Support & Regulatory Coordination: Process and monitor all transaction documentation; provide administrative support to ensure compliance with regulatory requirements; handle additional duties as assigned; coordinate with internal teams and external stakeholders on trust administration matters.

Qualifications

Educational Background: • Degree holder and/or related Professional qualification

Professional Experience: • Minimum 2 years of experience in Corporate Administration and Secretarial matters

Additional Information

OUR COMMITMENT TO YOU AND THE ENVIRONMENT  

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment. 

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6,500+ employees - from 94 nationalities, across 24 countries - to each achieve their potential.  Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success lead to our sustainability and success. We’re emotionally invested in our clients right from the beginning.