Female Coordinator

Company Description

Job Description

We are seeking a highly organized and professional Bilingual Female Coordinator (Arabic & English) to support our real estate brokerage and marketing operations. This role is critical to maintaining smooth client communication, managing documentation, and supporting daily operational activities. The coordinator will serve as the first point of contact for clients, tenants, brokers, and internal teams.

Key Responsibilities

1. Client & Tenant Coordination

• Act as front-line contact for all incoming inquiries via phone, email, and in-office visits.
• Respond promptly and professionally to clients, prospects, and brokers.
• Route leads to appropriate agents in a timely manner.
• Maintain a thorough understanding of all active projects and marketing materials.
• Ensure accurate messaging and consistent communication with stakeholders.

2. Documentation & Contracts

• Collect, review, and verify all required documents from clients and tenants.
• Prepare, organize, and maintain digital and physical files.
• Manage the company database and ensure confidentiality of sensitive information.
• Support contract preparation and document tracking under supervised guidance.

3. CRM & Reporting (at later stages)

• Update Excel tracking sheets and CRM systems with new leads, status updates, and deal progress.
• Assist in generating weekly and monthly performance reports on leasing, sales, and pipeline activity.
• Work collaboratively with marketing, leasing and sales teams for data accuracy.

4. Administrative Support

• Provide general administrative support to agents and management.
• Schedule meetings, appointments, and follow-ups.
• Assist with office coordination and workflow management when needed.

Qualifications

• Mandatory: Bilingual in Arabic and English (excellent verbal and written communication)
• Strong administrative and organizational skills
• Proficient with Microsoft Office (Excel, Word, Outlook)
• Comfortable handling documents and digital filing systems
• Professional communication attitude with clients and internal stakeholders
• Reliable, detail-oriented, and highly trustworthy (access to confidential information)

Additional Information

Preferred Attributes

• Previous experience in real estate or client-facing roles
• Familiarity with CRM system
• Ability to work independently and multi-task effectively