Procurement Coordinator

Company Description

Location : Beirut - Sen El Fil 

Job Description

Job Title : Procurement Coordinator 

As a procurement coordinator within a construction and operation company , your role will be to facilitate the procurement process , ensuring timely and efficient acquisition of goods , services , and equipment  required for constructions projects and ongoing operations .

You will work closely with projects managers , vendors and several departments to source , evaluate , negotiate and manage contracts with suppliers .

Main duties and responsibilities : Vendor Selection ,  Purchase order management , Contract administration , inventory control to support the company's construction and operational needs .

1. Procurement planning 

- Collaborate with the project manager and department heads to identify the procurement requirements for construction projects and ongoing operations 

- conduct market research to get potential suppliers and gather information on pricing , availability and quality of goods and services 

2 . Supplier selection and evaluation :

- Evaluate potential suppliers in terms of quality , cost reliability and compliance with company standards 

- Review supplier proposals and quotations to determine the most suitable vendors for each procurement requirement 

- Negotiate pricing , terms and conditions with suppliers to ensure better agreements while maintaining cost effectiveness .

3. Purchase order Management :

- Generate purchase orders accurately and timely in compliance with company rules & procedures 

- Collaborate with project managers and finance department to obtain necessary approvals and funding for purchases 

- Monitor purchase order status , track deliveries and resolve any issues or discrepancies 

- Coordinate with suppliers to ensure timely delivery of goods , resolving any shipment or quality issues 

4. Contract Administration :

- Manage contracts with suppliers and ensure compliance with contract terms , conditions and legal requirements 

- Monitor contract expiration dates , renewals , and amendments and maintain a centralized contract database 

- Address and resolve any contract disputes or issues in collaboration with legal and project teams 

5. Inventory Control :

- Establish and maintain an inventory system to track and control stock levels and construction materials , equipment supplies .

- Collaborate with warehouse staff to ensure accurate and efficient receipt , storage and distribution of materials 

- Conduct periodic inventory audits and reconciliations to ensure inventory accuracy and minimize stock shortages or excess.

6. Documentation and Reporting :

- Maintain accurate database of vendor information, purchase orders , contracts and related documents 

- Prepare regular reports on procurement activities , including spend analysis , cost savings , and vendor performance metrics 

- Provide data and analysis to support budgeting , forecasting and decision-making processes .

Qualifications

Bachelor Degree in business administration , supply chain management or related field 

Experience preferably  in Construction field 

Additional Information

Excellent reading, comprehension, communication, project management, and multitasking skills.

Strong attention to details and organizational skills 

Ability to work independently and as part of a team