Purchasing Officer

Company Description

DCP is a multi-national company, with operations in over 35 countries, and over 90 years of experience serving the construction industry with innovative products and solutions. The company specializes in developing, manufacturing, and marketing innovative construction materials, and offer one of the most extensive product ranges on the market. 

DCP has operations in North America, Europe, Africa Middle East, and Asia, with 15 manufacturing locations and a distribution network to over 35 countries.

Job Description

Position Overview:
As a Purchasing Officer at Don Construction Products (DCP) in KSA, you will support the Procurement team in managing the procurement and purchasing processes across all departments. Your primary responsibility will be to ensure the timely and accurate acquisition of materials and services, contributing to the smooth operation of factory and office functions. You will work closely with suppliers, internal teams, and external stakeholders to facilitate efficient procurement activities.

Responsibilities:

Purchase Order Management

• Assist in the creation, review, and approval of Purchase Orders (POs) and Purchase Requests (PRs) to ensure compliance with operational needs.
• Track the status of pending orders, including documentation, shipping details, and relevant correspondence.

Supplier Coordination

• Issue RFQs (Request for Quotation) to suppliers.
• Communicate with suppliers to confirm items availability, negotiate terms, and obtain pricing information for required materials.
• Evaluate supplier offers to identify the best quality and value for the organization.
• Maintain positive relationships with suppliers, addressing any issues that arise promptly.

Logistics Coordination:

• Arrange shipments and coordinate logistics with suppliers. Follow up on any delays or rescheduled orders to ensure timely delivery.
• Managing clearance procedure, including handing the needed import documents on time, communication with the clearance agent representatives and act for the any customs urgent matters to ensure that the procedure proceeds smoothly.

Inventory Monitoring

• Monitor inventory levels and assist in the identification of materials needed for production and operations.
• Collaborate with the concerned teams and stakeholders to prepare for Material Requirements Planning (MRP) assessments.

Documentation and Compliance

• Maintain accurate records of procurement activities, including POs, contracts, and supplier communications.
• Ensure compliance with company policies and procedures related to procurement and purchasing.

Support and Reporting

• Prepare regular reports on procurement activities, supplier performance, and inventory status for review by the management.
• Assist in coordinating with clearance companies and government offices for necessary documentation when required.

Payment Liaison

• Collaborate with the Accounting Department to track and ensure timely fulfillment of payment obligations to suppliers.

Qualifications

Education:  

• Bachelor’s degree in Business Administration, Supply Chain Management, Engineering or a related field.

Languages:  

• Fluency in English and Arabic is required, both verbally and written.

Years of experience:

• 0-2 years of experience in procurement, purchasing, or supply chain management, preferably in a manufacturing or construction environment.

Key Competencies/Skills: 

• Strong understanding of procurement processes and supplier management.
• Proficient in Microsoft Office Suite and experience with procurement or inventory management software.
• Attention to Detail: Ability to accurately review documents and ensure compliance with procurement policies.
• Communication Skills: Strong verbal and written communication skills for effective interaction with suppliers and internal teams.
• Ability to work under pressure and manage multiple priorities.

Additional Information