Front Office Assistant

Company Description

Founded in 2012, AUTO1 Group is now Europe’s leading car trading platform. As an independent multi-brand platform, AUTO1 Group is aimed primarily at the used car trade and offers over 60,000 professional partners the opportunity to access a diversified portfolio of more than 30,000 vehicles. By connecting buyers and sellers through technology the company enables dealers and consumers to trade seamlessly throughout Europe.

Job Description

We are looking for a practical and organized Office Operations Coordinator to support the daily running of our office in Tirana.
This role is focused on administrative tasks, supplier coordination, and invoice handling, and is ideal for someone who enjoys working in a structured, hands-on environment.

Key Responsibilities

• Manage day-to-day office operations to ensure a smooth and well-functioning workplace
• Coordinate with external suppliers and service providers (cleaning, maintenance, utilities, etc.)
• Handle office supplies and equipment, ensuring availability and cost control
• Collect, organize, and submit supplier invoices to the Finance team
• Support basic tracking of office expenses
• Ensure facility management, including maintenance and repairs
• Manage incoming and outgoing correspondence and maintain organized documentation
• Act as a point of contact for administrative and operational matters within the office

Qualifications

Qualifications

• 1–3 years of experience in office administration or similar operational roles
• Experience with invoice handling or administrative/finance-related tasks
• Experience coordinating with vendors or external service providers
• Strong organizational skills and ability to manage routine tasks efficiently
• Good communication skills in Albanian and English
• Basic knowledge of Microsoft Office / Google Workspace
• Detail-oriented, reliable, and proactive

Important to know
This role is focused on daily administrative and operational tasks, including working with suppliers, invoices, and office management.

It is a hands-on position and does not include HR or strategic responsibilities.
 

We offer:
• Direct employment with Albanian contract;
• Competitive Salary;
• The chance to become a part of the digital revolution in the automotive sector;
• Concrete opportunities for professional growth in a highly merit-based context;

Additional Information

The place of work will be at the headquarters of AUTO1 Albania, Tirana and the shifts provide a total of 40 hours per week, from Monday to Friday.

If you think you are the right candidate please apply by uploading your CV.

Contact:

+355 675039121

Email:

selezione.albania@auto1.com

Auto 1, informon kandidatet se të dhënat personale të mbledhura përmes portalit, per pozicione te lira pune se te dhenat e tyre personale te derguara prej tyre elektronikisht nepermjet CV, do të trajtohen në përputhje me Ligjin 9887, datë 10.03.2008 "Për Mbrojtjen e të Dhënave Personale, i ndryshuar”; Auto 1 do të ruaj në mënyrë konfidenciale dhe nuk do te tranferoje CV e kandidateve qe aplikojne per pozicione te lira tek ndonjë pale e tretë ose të përdorë për ndonjë qëllim tjetër përveç atij te rekrutimit. Te dhenat personale qe perpunohen nga Auto 1 per kategorine e kandidateve per pozicione te lira te punes do te perpunohen vetem per qellimin e perzgjedhjes se punemarreseve. Maksimumi i ruajtjes se ketyre CV eshte 5 dite nga data e marrjes se me mail me CV perkates prane Auto1.