People & Operations Associate

About The Role: 

We are looking for an organized, detail-oriented People & Operations Associate to provide essential administrative and operational support across the business. This is a fantastic opportunity for someone who thrives on creating order, managing processes, and supporting teams to do their best work. 

You will support a dynamic data and AI consulting environment, acting as the go-to person for administrative excellence and ensuring smooth operations across recruitment, onboarding, training administration, reporting, and day-to-day business support. 

This role is ideal for someone early in their career or someone returning to the workforce who is eager to learn, loves systems and processes, has an interest in AI and wants to build a strong foundation in business operations. You'll work closely with the whole team, gaining valuable experience in a fast-paced, growth-oriented environment. 

If you're someone who gets satisfaction from ticking off tasks, keeping things running smoothly, and being the reliable backbone of operations, this role offers an excellent opportunity to grow your skills while contributing to an ambitious business. 

Key Responsibilities 

Administrative Excellence 

• Manage calendars and scheduling for leadership team 

• Prepare meeting agendas, take minutes, and track action items 

• Coordinate travel arrangements and events 

• Manage office supplies and vendor relationships 

• Process invoices and expense claims 

• Maintain filing systems, documentation, and databases 

People Operations 

• Support recruitment processes including recruiter liaison, posting jobs, scheduling interviews, and coordinating communications 

• Coordinate reference and background checks 

• Prepare employment contracts and onboarding documentation 

• Maintain employee database, leave records, and HRIS data 

• Support payroll processes with monthly updates 

• Coordinate performance review schedules and documentation 

Training Coordination 

• Schedule training sessions  

• Track certification progress and expiry dates 

• Prepare training materials and resources 

• Coordinate with external training providers 

Business Support 

• Compile data for weekly and monthly reports 

• Support board report preparation 

• Maintain project tracking spreadsheets 

• Coordinate client feedback surveys 

• Assist with proposal formatting and submission 

• Support quality assurance and compliance activities in relation to ISO 

What You Will Bring to This Role: 

• General business or HR qualifications 

• 2-5 years' experience in HR, administration, coordination, or operations support 
  • Exceptional organizational skills and meticulous attention to detail 
  • Strong written and verbal communication abilities 
  • Ability to manage multiple tasks simultaneously and prioritize effectively 
  • Positive, can-do attitude and team-focused mindset 
  • Comfortable working in a fast-paced, dynamic environment 
  • Proficiency with Microsoft Office (Excel, Word, PowerPoint, Teams)  
  • Quick learner who is comfortable with new systems and technology 
  • Desire to learn and grow professionally 

Nice to Have: 
• Experience in professional services, consulting, or tech environment 

Experience with ISO certification 
• Familiarity with google workspace, HRIS systems, project management tools and CRM 
• Interest in data and analytics 

Why Join Us? 
• Opportunity to gain experience in a growing data and analytics consulting business 
• Work alongside NZ's leading data and analytics experts 
• Build a strong foundation in business operations with exposure to diverse functions 
• Flexible work hours and hybrid work options available 
• Clear career development and growth opportunities as the business scales 
• Supportive, collaborative culture that values your contribution 
• Active and fun social club—we know how to work hard and celebrate together! 
• See more about the benefits we offer and why our staff love us here: https://www.datainsight.co.nz/careers 

About Data Insight: 
Established in 2013, Data Insight is not your average analytics agency. Over the past ten years, we've carved out a reputation as the go-to partner for countless businesses, helping them navigate their data journeys as trusted consultants and expert analysts. At Data Insight, we employ the best, with the skills and experience to meet all our clients' analytics needs; from Data Strategy to AI, we've got all the bases covered. 

Our impressive growth in the past 18 months speaks volumes about our team's dedication and the trust our clients place in us. We pride ourselves in the great work we do for our clients, and it's our awesome team who have made that happen. 

Want a sneak peek? Watch our story here: https://youtu.be/5Erfk0iNAtI 

Please Note: 
• We will be reviewing CVs as they come along and starting interviews, so please apply ASAP 
• To be considered for this role, you must have NZ work rights and be based in New Zealand 
• This is a full-time, permanent position with a competitive salary based on experience  

How to Apply: 
Please send your CV and a brief cover letter explaining why you're excited about this role and what makes you great at keeping things organized. We'd love to hear about a time when your attention to detail or organizational skills made a real difference!