Travel Agent (Fixed-Term Contract)

Company Description

Do you want beneficial technologies being shaped by your ideas? Whether in the areas of mobility solutions, consumer goods, industrial technology or energy and building technology with us, you will have the chance to improve quality of life all across the globe.

Job Description

• Reviewing of travel form created by inputs of travellers.
• Planning of the travels accordingly.
• Sharing the travel details with the employee for their review and adjusting accordingly.
• Obtaining approval for travel from management via official company travel request form.
• Making the required bookings for the travel.
• Receiving the expenses of the travellers and accurately inputting travel expense data into the company’s expense management system.
• Ensuring that all forms are uploaded and stored in the appropriate folders. Conducting of first constancy checks
• Following up expense claims
• Providing clear and professional communication to employees regarding the status of their expense submissions and travel arrangements, assisting them with any questions or issues.
• Identifying and suggesting improvements regarding processes and tools to increase efficiency and reduce errors.

Qualifications

• Bachelor’s degree in related fields is preferred
• English language proficiency is required
• Prior experience in expense management, travel coordination, booking management, or a related administrative role is highly preferred
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Excellent verbal and written communication skills to interact with internal teams and external vendors
• High level of attention to detail and accuracy in handling expense forms, travel arrangements, and data entry

Additional Information

Maternity leave cover