Fixed Assets Accountant

FLSA Status: Non-Exempt

Grade: 6

Position Summary

The objective of the Fixed Assets Accountant is to record cost of East Central University, ECU, newly added fixed assets, tracking existing ones, which can be tangible or/and intangible, calculating and recording their depreciation, as well as accounting for disposed fixed assets. The accountant will calculate and record depreciation of the University's assets and investigate their potential obsolescence, including items such as heavy equipment, real estate, and furniture.

Essential Job Duties

• Record fixed assets by creating and supervising a system of procedures, forms, and controls.
• Recommend any updates to accounting policies affecting fixed assets to management.
• Allocate tag numbers to fixed assets to effectively track them from time to time.
• Record in the accounting system newly acquired fixed assets and those disposed.
• Track, compile, and record project costs in fixed asset accounts; close out the accounts at the completion of the 
projects.
• Perform reconciliation of fixed asset subsidiary ledger balance with summary-level account in the general ledger.
• Perform depreciation calculation for all fixed assets.
• Perform revision and update on the detailed schedule of accumulated depreciation and fixed assets.
• Perform asset retirement obligation calculations for ARO applicable assets.
• Find out fixed assets obsolescence potential.
• Carry out periodic reviews on intangible asset impairment.
• Carry out inventory counts of fixed assets physically.
• Recommend fixed assets that should be disposed of to management.
• As may be requested by management, perform fixed asset related analyses.
• Create fixed asset related audit schedules and collaborate with auditors on their assignments.
• Perform property tax returns report.
• Serve as university representative at any audits relating to fixed assets facilitated by a government agency. Other 
duties as assigned by Supervisor or designee.

Omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a 
logical assignment to the position. 

Qualifications 

• Bachelor's degree in Business Administration or closely related field with 1-3 years of experience
• Advanced knowledge of accounting principles and grant management
• Experience with financial reporting and analysis
• Experience with enterprise resource planning (ERP) systems preferred

Licenses/Certifications

• None

Knowledge, Skills, and Abilities

• Strong organizational skills with attention to detail and accuracy in financial record keeping
• Proficient in spreadsheet applications and financial management software
• Demonstrated ability to audit financial transactions and identify discrepancies
• Strong analytical and problem-solving skills with ability to resolve complex accounting issues
• Effective communication skills to interact with various stakeholders including grant agencies
• Ability to manage multiple projects and meet deadlines while maintaining accuracy
• Ability to maintain confidentiality when handling sensitive financial information
• Must have a strong work ethic and lead by example 
• Must be a professional, credible and respected representative of the institution internally and in the community
• Demonstrated willingness and ability to act ethically and socially responsible
• Ability to communicate in a courteous manner

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully 
perform the essential functions of the job. 

Constantly required to remain in a seated position for extended periods
Frequently required to communicate effectively with diverse populations
Regularly performs tasks that involve repetitive wrist and finger movement
Regularly operates a computer and other standard office equipment
Occasionally required to move about the office and similar spaces

Work Environment

The work environment characteristics described here are representative of those an employee encounter while 
performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with 
disabilities to perform the essential functions. 

The work is performed in a typical office setting with moderate noise levels from conversations, and standard office 
equipment.

Supervisory Responsibility 

Provides guidance and training to others; gives input regarding employees' performance.

East Central University, in compliance with all applicable Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, marital status, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Danley Hall 111, Ada, OK 74820, (580) 559-5260.

Please ensure you have completed the Equal Opportunity Data Form with your application. Equal Opportunity Data Form.pdf