General Manager Assistant

Company Description

Take charge of high-level administrative and organizational responsibilities to ensure the smooth operation of the GM and HR Director.

As a trusted partner to the GM and HR Director play an important role in managing calendar, priorities, projects, and relationships with key internal and external stakeholders, all while contributing to the success of operations and initiatives.

As an HR Asisstant to HR Director and HR team play a role in managing related TA and employee related tasks

/projects/operations and initiatives.

Take charge competition related tasks under supervision of Legal Manager and LT members as a Coordinator.

Job Description

Executive Support

Provide high-level administrative and organizational support to the GM and administrative support to HR Director

Manage GM’s and HR Director’s calendar, travel arrangements, and correspondence with exceptional accuracy, professionalism, and confidentiality.

Maintain confidentiality in all communications and decision-making processes, especially related to HR matters and high-level strategic plans.

Coordinate meetings, briefings, and follow-ups to optimize the GM’s schedule and ensure effective time management.

Provide in-depth research and summaries for meetings, projects, or decisions to ensure the GM is fully informed and prepared.

Act as the key contact between the GM and HQ partners, clients, and Red Bull’s network. Build and maintain strong relationships ensuring seamless communication and collaboration.

Planning, Organization, and Communication

Manage all planning, communication, and organizational needs to ensure smooth daily operations.

Organize large, medium, and executive meetings (global/regional/local) with other stakeholders.

Coordinate internal and external communication within the organization and with external partners.

Participate in selected internal meetings to deliver accurate documentation and coordinate follow-up actions.

Represent the GM and the organization in ext events/meetings when required, ensuring highest level of professionalism.

Project/Meeting Management

Track progress on ongoing projects, and coordinate deliverables

Lead kick-off, townhall and MBR meeting and support logistics for special projects.

Take project responsibility that goes beyond basic support & contribute accordingly.

Documentation and Reporting

Prepare reports, presentations, and confidential documents.

Assist with expense reporting and collaborate with travel agents to arrange bookings.

Cross-Functional Collaboration

Provide support as Coordinator for all competition related topics under supervision of Legal Counsel and LT members

Provide support as partner for cross functional projects if needed

HR Function Support

Organizing Townhall Meetings & Happy Hours with support HR & Ops & On Premise

Admin:

Ordering office access cards for new employees

Preparing welcome kits for new hires and delivering them to the employees

Preparing announcements departures, and baby news

Recruitment:

Organizing interviews with candidates via SmartRecruiters on behalf of TA Manager and the managers, including confirming with the candidate by phone and sending the invitation through the system

Booking and organizing the meeting room for onsite interviews

Welcoming candidates when needed and escorting them to the meeting room

Organizing global or local trainings

Organizing accommodation and flight tickets for participants attending from out of town or abroad after receiving the participant list from HR

Arranging transfers for trainers or participants who request airport transportation

Obtaining guest cards from Operations for participants who do not have access cards and delivering them to the individuals

Organizing the seating arrangement in the meeting room where the training will take place, in line with the guidelines. Organizing the necessary equipment for the training, such as flipcharts, board markers, post-its, workbooks ect.

Managing reservations if lunch will be held outside, or placing an order to the office if lunch will be held on-site

Qualifications

University Graduate

+2 years’ experience in related field is highly valued

Excellent verbal & written skills in English

Understand FMCG industry trends and retail environments

Communicate effectively with external partners on behalf of GM & HRD

Handle sensitive information discreetly and extremely high level of confidentiality

Excellent communication skills, both written and verbal, and has a strong sense of professional representation

Experience with event coordination, logistics, or aviation operations is highly valued

Self-motivated, self-directed and able to work in a fast-paced team environment

Additional Information