Document Controller

Company Description

SAMSUNG E&A is a specialized EPC company that provides comprehensive solutions across all areas of the plant industry. With strong pride for our pioneering role in the history of the Korean plant industry in the past 50 years, we successfully performed numerous projects around the world and grew into a globally competitive engineering company. We continuously expand our business across the engineering industry including Oil and Gas processing, Refinery, Petrochemical, Energy Transition, Environmental, Industrial and BIO areas. Based on our extensive experience, accumulated technologies and talented resources, we provide various services from the feasibility studies to engineering, procurement, construction, commissioning and O&M.

We are looking for candidates who embody creativity, commitment, and collaboration—professionals who thrive in an innovative environment, are dedicated to excellence, and excel in teamwork. 

Join us and be part of a dynamic team where ideas are valued, and collective success drives our future.

Job Description

General Characteristics (Job Summary)

• Oversee and lead the document control function within a project or organization, develop and implement document control policies and procedures, managing document control personnel, and ensure the highest standards of document control practices are maintained.
• Systematically manage the construction-related documents for the project to be carried out smoothly.
• Manage project documents.
• Collect data and build a database.
• Manage the document system and transmittals.

Roles and Responsibilities

• Lead and manage a team of Document Controllers.
• Manage as project system administrator for the Electronic Document Management System (EDMS) .
• Supervise Multiple Data Base (Log Sheets) to keep track of all Correspondence and its electronic files.
• Review and confirm reports addressing document control issue.
• Review and confirm official documents to client and sub-contractors.
• Take action to respond to the requirement from client, PMT or Subcontractors on document control issue.
• Lead tracking Facility to enable documents to be updated easily.
• Manage transmittal and Letter for Documents Submission to Client.
• Manage all technical documents, such as reports, drawings and blueprints, are collected and registered in system.
• Supervise to file documents in physical and digital records and ensure appropriate storage and ensure the latest revisions of all documents.
• Supervise drawings produced for the projects are recorded and distributed to dedicated personnel and prevent use of superseded documents.
• Manage transmittals for General Drawings/ Documents for transmission to Client or internal purposes.
• Manage Progress Report every week and end of the month to ensure all other discipline activities that required inspection within the activity have been inspected and approved.
• Manage Numbering & identification of physical & electronic documents.
• Supervise to distribute any related documents to internal of project.
• Manage Quality & compliance checks on documents.
• Review Progress reporting on the documents status.
• Confirm confidentiality around sensitive information and terms of agreement.
• Educate and trains document controller consistently.

Qualifications

Experience

• 0 to 4 years of experience in document control, with a proven track record in a leadership role, preferably within the construction or oil and gas industry.

Knowledge

• Competent with document control.
• Professional skills in MS office including outlook, excel and word.
• Professional skills in Adobe Acrobat, EDMS (Electronic Document Management Systems), FMCS, CM Tool, VPIS, SPF (Smart Plant).
• Administration knowledge.
• Expertise in Construction Document Control.

Technical Skills and Competencies

• Advanced knowledge of document control processes, best practices, and industry standards.
• Expertise in Electronic Document Management Systems (EDMS), with experience in implementing and managing these systems.
• Familiarity with project management methodologies and processes.
• Strong leadership and team management skills.
• Excellent problem-solving and decision-making abilities.
• Ability to develop and implement effective document control strategies and solutions.
• Proven ability to train and mentor staff.

Additional Information

Our benefits include

• Accommodation
• Transportation
• Flight Tickets
• Medical Insurance

Samsung E&A follows fair and merit-based recruitment practices. We do not charge any fees during the recruitment process.