Contract Coordinator

Company Description

At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.  Every day we help our major global clients deliver ambitious and highly technical projects, in over 110 offices worldwide.

Job Description

The Contract Coordinator will be responsible for managing the pre and post contract requirements of the Infrastructure Department’s Portfolio, ensuring they are being adhered to and fulfilled in line with the requirements of the awarded framework agreements and Work Orders (call-off contracts). Pre-contract, the role holder will work closely with the Contracting Entity’s Procurement and Legal team providing support to the Programme Directors on the engagement of Contractors and / or Consultants in accordance with the Contracting Entity’s procedures and procurement strategy. Post contract, the Contract Manager will be involved in the management and administration of the Work Orders from award to Completion, take-over of works and final assessment. The Contract Manager shall support in the review and acceptance of subcontractors and acceptance of subcontract documents in line with the contract. 

The Contract Coordinator will also oversee the monitoring of Contractor and /or Consultant performance based upon the contractually agreed Key Performance Indicators and contributing to the management of any disputes, as required. 

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Responsibilities:

• Understand and align to the Contracting Entity’s Contract Management standards, assuring that these comply with the selected Terms & Conditions in their chosen Contract suite (e.g. NEC) and on their programme 

• Assure that there is full compliance with the Contract Management standards and contractual terms and conditions in the execution of the contract administration activities, and manage the reporting of areas or instances of non-compliance 

• Manage commercial relationships and ways of working with Contractors and / or Consultants to ensure continuous improvement in the delivery of works and services 

• Review draft contracts and ensure they are fit for purpose and tailored to project in question, co-ordinating inputs from advisors where required (e.g. legal, technical, financial) 

• Lead contractual negotiations and provide guidance to Project Manager and/or Services Manager, where necessary, and Programme Director 

• Review and acceptance of subcontractors and acceptance of subcontract documents in line with the contract. 

• Certification of payments including an assessment of Defined Costs for Option C and E contracts 

• Auditing of the contractor’s (or consultant’s) accounts to ensure that costs are captured correctly 

• Review forecasts prepared by the contractor (or consultants) and assess the painshare or gainshare due to the contractor in respect of Option C or D contracts 

• Undertake delay damages calculations if required 

• Establish category / programme contract management strategies, and review and approve individual contract management strategies 

• Set the target for KPI’s in Incentive Schedules within NEC contracts and review the contractor’s performance 

• against these 

• Create the Key Performance Indicator library for those categories / programmes for which they are accountable 

• Understand and align to the Contracting Entity’s Contract Management standards, assuring that these comply with the selected Terms & Conditions in their chosen Contract suite (e.g. NEC) and on their programme 

• Assure that there is full compliance with the Contract Management standards and contractual terms and conditions in the execution of the contract administration activities, and manage the reporting of areas or instances of non-compliance 

• Manage commercial relationships and ways of working with Contractors and / or Consultants to ensure continuous improvement in the delivery of works and services 

• Review draft contracts and ensure they are fit for purpose and tailored to project in question, co-ordinating inputs from advisors where required (e.g. legal, technical, financial) 

• Lead contractual negotiations and provide guidance to Project Manager and/or Services Manager, where necessary, and Programme Director 

• Review and acceptance of subcontractors and acceptance of subcontract documents in line with the contract. 

• Certification of payments including an assessment of Defined Costs for Option C and E contracts 

• Auditing of the contractor’s (or consultant’s) accounts to ensure that costs are captured correctly 

• Review forecasts prepared by the contractor (or consultants) and assess the painshare or gainshare due to the contractor in respect of Option C or D contracts 

• Undertake delay damages calculations if required 

• Establish category / programme contract management strategies, and review and approve individual contract management strategies 

• Set the target for KPI’s in Incentive Schedules within NEC contracts and review the contractor’s performance 

• Create the Key Performance Indicator library for those categories / programmes for which they are accountable 

• Review and approve (if appropriate) Contractors and / or Consultants performance evaluations, and where appropriate / necessary oversee the establishment of c Contractors and / or Consultants proposed performance improvement plans 

• Build, develop, support and maintain a team of Contract Administrators as well as foster close working relationships with all members of the project team 

• Review Contractors and / or Consultants compensation event applications, review of quotations for compensation events and subsequent assessments thereof and early warning notifications as they are submitted, making a recommendation to the Project Manager and / or Service Manager 

• When required, review the application for payment to ensure alignment with the contractually agreed terms and conditions 

• Provide assurance of RFI and RFT tender documentation including conditions of contract and amendments thereof (including Contracting Entity developed Z clauses), 

• Oversight and assurance of the tendering process, and assurance of the evaluation process followed by appointment of the Contractors and / or Consultants. 

   

Qualifications

• 10+ years experience of contract management and administration  

• Knowledge of monitoring Contractors and / or Consultants performance 

• Significant experience in, and understanding of, claims management 

• Experience of establishing Contractors and / or Consultants performance management frameworks 

• Knowledge of Key Performance Indicators for Contractors and / or Consultants organisations, and experience in building a Key Performance Indicators library 

• Experience in administrating contracts, in particular the NEC suite of contracts 

• Experience in developing individual contract management strategies, and implementing those strategies 

• The role holder will be an assured leader in managing multiple, complex contractual arrangements with the ability to give clear direction to stakeholders at all levels. They will have a detailed understanding of, and expertise in, NEC contract management particularly within the aviation industry. 

• Able to lead a team of 1-3 people 

• Extensive analytical skills 

• Strong negotiation skills 

• Report writing 

• Presentation skills 

• Computer literacy 

• Understanding of CEMAR and Unifier 

Formal Education Qualifications 

• Bachelor Degree in Law / Quantity Surveying / Project Management 

Additional Information

What we offer you:

• Competitive remuneration and attractive range of benefits
• Pension
• Healthcare Scheme
• Annual leave (23 days + 2 company days)
• Opportunity to work on impactful and innovative projects
• Career development opportunities both in Ireland and globally
• Opportunity to work with a diverse group of talented and collaborative colleagues

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

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