Supervisor, Accounts Payable

Company Description

Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.

Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state, or local law.

Military encouraged to apply.

Job Description

Manage and oversee the day-to-day operations of the Accounts Payable Encoding function.

Essential Functions

1. Supervise and provide daily direction to the team, including hiring, coaching, training, and conducting performance evaluations

2. Review and approves vendor invoices, ensuring accuracy, completeness, and adherence to policy

3. Support the development of procedures, participate in system enhancement testing, and implement updates to maintain compliance

4. Monitor and communicate KPIs to the AP Manager to track performance, productivity, and process efficiency

5. Oversee vendor maintenance, including onboarding, record updates, and compliance documentation to ensure accurate and reliable vendor data

6. Respond to department related inquiries via email and phone call

7. Model behaviors that support the company’s common purpose; ensure guests and team members are supported at the highest level

8. Ensure all activities are in compliance with rules, regulations, policies, and procedures

9. Complete other duties as assigned

Qualifications

We are seeking applicants with a local presence in Knoxville, TN or the surrounding communities.

This position does not support immigration sponsorship.  To be considered you must have the legal right to work in United States without additional sponsorship 

Education Required: Bachelor’s degree in finance or accounting required
Experience Required: Minimum five years’ experience in accounting or related area required ·

Minimum one-year supervisory experience preferred

Specialized Knowledge:

• Advanced Microsoft Office skills 
• Experience with Infor Financial & Supply Management or comparable enterprise systems
• Experience with invoice management platforms, including SAP Concur
• Strong organizational skills with attention to detail 
• Excellent analytical and critical thinking skills 
• Strong teamwork, problem solving, conflict management, influencing, and negotiation skills 
• Strong written and verbal communication skills including the ability to communicate financial principles and practices with non-finance team members 
• Strong leadership skills 
• Ability to work with and collaborate with other departments

Additional Information

 Travel required less than 5%

Physical Requirements & Working Conditions:

General office work requiring sitting or standing for long periods of time