Procure to Pay Senior Accountant

Company Description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

As a Senior Accountant, you will be part of a team responsible for performing day to day tasks within the Procure to Pay (P2P) stream - (Accounts Payable, Expense and Procurement) as well as Month End Closing process and some other specific accounting activities.

The performance should meet the requirements defined in the SLA/KPI’s (timeliness, accuracy).

As a P2P Specialist you will be performing various tasks within the P2P process including but not limited to:

·         Identifies invoice and purchase order discrepancies and offers solutions

·         Assisting with the resolution of discrepancies or problems that prohibit timely processing of invoices in the system.

·         Providing support and assistance to colleagues with respect to accounting information

·         Responding to inquiries from internal and external stakeholders regarding outstanding P2P inquiries (e.g. invoices, payments, travel and expenses audit responses).

·         Following up on match exceptions and coordinating with Business

·         Working closely with R2R team in ensuring that no AP transactions are outstanding in the bank reconciliation and cash management.

·         Following up on transactions on the Accounts Payables Trial Balance (Ageing) 

·         Following up on open Purchase Orders and invoices on hold

·         Preparing and reviewing accruals and any other month end P2P transactions

·         Assisting in AP Subledger close and other month end activities

·         Ensure monthly checklists are completed by the month end and signed off by P2P Supervisor

Detailed Requirements:

• Processing of incoming invoices including purchase order matching
• Handling rentals, travel agency, utilities and other recurring invoices
• Handling deposits
• Handling Petty Cash booking
• Managing spread expenses over the periods
• Following up on match exceptions and coordinating with Business
• Verifying that invoices comply with policies and procedures
• Following up on prepayments
• Preparing and processing payments ensuring that payment deadlines are met
• Ensuring no AP transactions are outstanding on the Bank reconciliations
• Handling supplier statements
• Validating purchase order data and transmitting to the supplier
• Following up on transactions on the Accounts Payables Trial Balance (Ageing)
• Following up on open Purchase Orders and invoices on hold
• Auditing expense reports to ensure compliance with SGS Policies
• Handling and responding to supplier inquiries
• Tasks related to the month end closing
• Preparing and reviewing VAT report
• Preparing and reviewing accruals and any other P2P provision
• Assisting with monthly KPI preparation
• Assisting P2P manager/P2P Team Leader in any other ad-hoc activity
• Assisting and training P2P team with accounting matters
• Involvement in improvement initiatives/projects

Qualifications

• Bachelor's Degree in Accounting, Business, or Finance

• Minimum 3 years of related professional experience in Accounting/Finance (experience within an SSC environment is an advantage)

• General knowledge of accounting principles and administrative processes

• Experience with financial systems (Oracle E Business Suite knowledge is a plus)

• Intermediate-level Excel proficiency

• Strong analytical and problem-solving skills with meticulous attention to detail

• Ability to work independently and collaboratively as part of a team

• Customer service orientation with a positive, learning-focused attitude

• Demonstrated flexibility, adaptability, and commitment to continuous improvement

Additional Information

• Experience in dealing with clients

• Organized, with administrative skills

• Ability to adapt quickly and demonstrate flexibility

• Able to work independently

• Strong team player

• Customer service oriented

• Good analytical and problem solving skills

• Detail oriented

• Focus on achieving results and continuous improvement

• Knowledge of Oracle E Business Suite is nice to have