Administrative Assistant

Company Description

We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,500 employees operate a network of 2,500 offices and laboratories, working together to enable a better, safer and more interconnected world. 

Job Description

• At all times, complies with SGS Code of Integrity and Professional Conduct.
• Open Job Numbers, Process Invoicing, and Follow Up on Invoices (BOSS, SIR, SAT and/or SAP):
  • Register and open new job numbers in internal systems, ensuring all required information is complete.
  • Generate invoices and track payment status for each client, notifying relevant stakeholders of delays or issues.
  • Coordinate with the accounting department to resolve billing discrepancies or payment issues.
  • Prepare regular invoicing and workflow reports to maintain transparency and control.
• Maintain Databases and Internal Systems (Pricelist in BOSS and /or SAP):
  • Regularly update product, service, pricing, and commercial condition information in internal systems.
  • Verify the accuracy and consistency of data to ensure it reflects actual business operations.
  • Coordinate with sales, finance, and operations teams to integrate relevant changes or updates.
  • Generate reports and data analyses as needed to support decision-making.
•  Manage and Archive Digital Documentation:
  • Organize and maintain digital documents systematically for easy access and retrieval.
  • Ensure compliance with internal storage policies and information confidentiality standards.
  • Collaborate with other teams to keep documentation up-to-date and remove duplicates or outdated information.

Qualifications

• Bachelor’s degree in administration, Secretarial Studies, or similar.
• Advanced proficiency in office tools (Excel, Outlook, PowerPoint, Word).
• Advanced proficiency in Windows-based applications.
• Good command of the English language (B2+)

Additional Information

Why SGS?

• Global and very stable company, world leader in the TIC (Testing, Inspection and Certification) industry.
• Flexible schedule and hybrid model.
• SGS university and Campus for continuos learning options.
• Multinational environment where you will work with colleagues from multiple continents.
• Benefits platform.

Join Us: At SGS we believe in innovation, collaboration, and continuous improvement.  We offer a supportive and inclusive work environment that encourages professional growth and personal development.