Administration Team Leader

Company Description

Lesaffre Egypt for yeast industries is an Egyptian joint stock company for producing baking yeasts and yeasts extract. We are 100% owned by the holding company and part of Middle East & Africa baking region.

Lesaffre Egypt was established according to the Investment Guarantees and Incentives Law No. 8 of 1997, and registered in the Commercial Registry Office of Cairo Investment authority under No. 65570 on April, 14, 2013.

Our main operational purpose is to establish, manufacture, and package yeasts, yeast derivatives, and yeasts extracts. These many forms and types are then used within food products, animal feed, bread-making and bread improvers, flavorings, colors, and enzymes.

In October 2014, Lesaffre Egypt for yeasts industry (S.A.E) began effectively managing the acquired company.

Lesaffre Egypt’s main office is located in the Giza Governorate of Sheikh Zayed City while the factory is placed in the Nubaryia Industrial Area of El Beheira Governorate. We also have a Baking Center and Logistics Warehouse in 6th of October City. Currently, We employ more than 200 individual

Job Description

Operational Management:

• Oversee the day-to-day administrative operations, ensuring efficient workflow and timely completion of tasks.
• Develop and implement office procedures to improve efficiency and effectiveness.
• Responsible for all employees related facilities renovation along with the teach projects and the purchasing as well as the employees related, admn related tasks events
• Ensure the LSE premises are stocked with necessary supplies and that all equipment & furniture are properly maintained – work with maintenance team when needed
• Manage the housekeeping related tasks for LSE premises
• Manage the LSE premises security contracts and responsible for relationship with service provider
• Provide accommodation to re-located employees to Nobareya via rentals and furnishing contracts as well as the “Employees Rented Building”
• Manage and maintain the Expat`s House (security, cleaning, laundry, food supply, rental contract, utilities payment, etc.) and supervising the services providers and following up on these services.
• Managing all travel-related logistical services (Travel companies, hotel reservations, flight tickets, visa issuance, etc.)
• Responsible for the outsourcing and overseeing contracts and service providers for functions such as catering, outsourcing, parking, and security
• Arrange the needs of the company's visitors from expats or government agencies and regulatory authorities.

Fleet Management:

• Manage transportation fleet service providers for all LSE employees using the service
• Managing sales supervisors' cars leasing contracts and following up on all related expenses, including road and parking fees, and resolving any related issues with the service provider.
• Go to person for all daily transportation operation (From/To).

Budgeting/Projects/Capex:

• Monitor costs and expenses and report progress in expenses versus annual budget
• Assist in the preparation of the Admin Capex based on the facility’s upcoming needs and requirements and execute the needed actions based on the Capex budget.
• Responsible for periodic payments to all services providers following contract terms and follow up with finance to ensure action
• Work closely with purchasing department for adding new service providers as well as contracts renewals.

Staff Supervision:

• Supervise and manage administrative staff, including assigning duties, providing training, and conducting performance evaluations.
• Assess support staff performance and provide coaching and guidance to ensure maximum efficiency.

Compliance and Reporting:

• Ensure compliance with organizational policies and relevant regulations.
• Conduct investigations with employees regarding misconduct and lack of discipline in the workplace, coordinating with the legal office for warning letters and any disciplinary actions in alignment with labor law regulations.
• Ensure that facilities meet compliance standards and government regulations.
• Ensure all administrative practices are aligned with group policies and standards

Qualifications

Qualifications: Bachelor's degree in human resources, business administration, or a related field.

Experience: 10-15 years of experience in the same function.

Functional Competencies:

Administrative Expertise: In-depth knowledge of administrative processes and best practices.

Compliance Knowledge: Understanding of relevant laws and regulations affecting administrative functions.

Budget Management: Experience in managing budgets and financial reporting.

Office Management: Proficiency in office management software and tools.

Additional Information

Role within the organization

Reporting to: HR & Admin Director.

job Location:

Nubariyah, West Nubariyah, Egypt