Logistics Secretary

Company Description

About Veolia

Veolia aims to be  the benchmark company for ecological transformation. Our mission to “Resource the world” demonstrates the unwavering commitment of our 220,000 employees to creating a positive impact for our planet.

By joining Veolia Water Technologies, not only will you become a Resourcer, but you will also take part in providing complete solutions for water treatment. By innovating in key areas such as sustainable development, resource and product recovery, we want to offer water related solutions suited for every application.  

At Veolia Water Technologies, Saudi Arabia, we are committed to empowering our employees, to make their own decisions and to make a real difference.

Become a player in ecological transformation by joining us! 🌿🌍

Job Description

Main tasks and responsibilities include but are not limited to the following:

• Perform accurate and timely data entry into logistics, ERP, and TMS systems for shipment records, invoices, customs documents, and inventory updates.
• Prepare, review, and distribute logistics documentation, including bills of lading, shipping manifests, packing lists, and delivery receipts.
•  Assist the Logistics Manager and team members with daily administrative tasks, report generation, and presentation materials.
• Schedule and coordinate meetings, manage calendars, and arrange appointments with carriers, clients, internal departments, and external partners.
• Attend departmental and cross-functional meetings, record detailed minutes, and track action items and follow-ups.
• Serve as the primary point of contact for internal and external communications, including emails, phone calls, and interdepartmental
• coordination.
•  Maintain, organize, and archive both digital and physical logistics files, ensuring compliance with record-keeping policies.
• Monitor and order office and departmental supplies, and assist with logistics equipment inventory as needed.
• Support the onboarding process for new team members by preparing materials, scheduling training, and facilitating introductions.
• Assist in the preparation and validation of logistics performance reports, KPIs, and compliance documentation.
• Coordinate with freight forwarders, carriers, and warehouse teams to update shipment statuses and resolve documentation discrepancies.
• Help maintain customer and vendor databases with up-to-date contact and service information.
• Provide backup support for front desk or other administrative functions during absences or peak periods.

Qualifications

Qualifications: A diploma or a bachelor's in Finance/logistics/ supply chain 

Experience: 0 - 1 years of experience

Additional Information

QHSE Commitments: 

•  Implementing the QHSE policies and ISO Procedures.
• Follow the always safe rules and coach your colleagues on the same
• Follow the road traffic rules while driving to and from home to work (fasten seat belt, maintain speed limits, never use mobile / eat/drink/smoke while driving, drive in a fit condition).
• Being responsible towards Veolia’s specific sustainable development commitments.
• Ensure to read the safety moments / Alerts / other information shared by the HSE Team.
• Before visiting any site, factory, and/or warehouse, make sure to inform the safety team to get the right induction and prepare LMRA and the needed PPE.
• Always maintain office safety such as keeping your files/papers in the correct place, keeping the drawers closed after use, arranging the electrical cables secured to avoid slips & trips, reporting any lost connections or damaged electrical components, and ensuring your office is clean and tidy
• Report to HR/HSE if you are facing stress, fatigue, any form of harassment, or bullying at the workplace.

Veolia Code of Conduct

•  Comply with applicable ethics and legislation referred to in Veolia Code of Conduct policy, particularly in the fight against corruption and influence peddling.

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.