Personal Assistant to General Manager

Company Description

A luxury hospitality brand for modern travellers, Anantara connects guests to genuine places, people and stories through personal experiences and providing heartfelt hospitality in the world’s most exciting destinations. From pristine islands and tropical beaches to cosmopolitan cities, tranquil deserts and lush jungles, Anantara welcomes guests for journeys rich in discovery.

Job Description

We are seeking a highly organized and professional Personal Assistant to General Manager to join our team in Ko Yao Yai, Thailand. In this role, you will provide comprehensive administrative and organizational support to the General Manager, ensuring smooth day-to-day operations and enabling effective executive leadership. The ideal candidate will demonstrate exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment.

• Manage the General Manager's calendar, schedule meetings, and coordinate appointments while optimizing time allocation and minimizing conflicts
• Prepare meeting agendas, compile relevant documents, and provide briefing materials to ensure productive and well-organized discussions
• Arrange and coordinate travel logistics, including flights, accommodations, ground transportation, and itinerary planning
• Handle correspondence, emails, and communications on behalf of the General Manager, maintaining professional standards and ensuring timely responses
• Prepare reports, presentations, and documents using appropriate formatting and organizational standards
• Maintain confidentiality and discretion regarding sensitive business information and executive matters
• Coordinate with internal departments and external stakeholders to facilitate communication and project execution
• Prioritize tasks and manage follow-ups to ensure deadlines are met and action items are completed
• Organize and maintain filing systems, both digital and physical, for easy retrieval and reference
• Support special projects and initiatives as assigned by the General Manager

Qualifications

• Proven experience as a personal assistant, executive assistant, or similar administrative support role
• Exceptional organizational and time management skills with the ability to multitask effectively
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Strong written and verbal communication skills in English; multilingual abilities are preferred
• Meticulous attention to detail and commitment to accuracy in all tasks
• Demonstrated ability to maintain confidentiality and handle sensitive information professionally
• Excellent interpersonal skills with the ability to work collaboratively across all organizational levels
• Problem-solving mindset with the ability to anticipate needs and take proactive measures
• Experience with scheduling software and project management tools is preferred
• Familiarity with corporate environments and executive-level support functions
• Flexibility and adaptability to changing priorities and business needs
• Professional demeanor with strong customer service orientation

Additional Information