Real Estate Broker Assistant / Transaction Coordinator

***DO NOT APPLY IF YOU HAVE NO PRIOR EXPERIENCE***

Smartland is seeking an experienced Broker Assistant to manage and coordinate real estate transactions from client contact to closing. This is an exciting opportunity to play a critical role in a dynamic and growing team.

Responsibilities:

-Manage real estate transactions, ensuring documents are complete, accurate, and submitted on time.
-Coordinate with title companies, lenders, appraisers, and inspectors to keep deals on track.
-Process transactions in Dotloop and manage listings in MLS systems.
-Maintain client records, transaction details, and checklists in CRM and management systems.
-Handle property showings, marketing tasks, and assist agents with transaction coordination.
-Monitor schedules, manage emails, and provide timely responses using Google Calendar and Workspace.
-Ensure compliance by submitting all required documentation for broker approval.
-Stay up to date with real estate laws, contracts, and disclosure requirements, ensuring all transactions comply with zoning laws, fair housing regulations, and escrow processes.

Easter Egg Word: COBRA

Qualifications:

-Excellent time management skills with the ability to prioritize and meet deadlines.
-Strong attention to detail with excellent organizational and multitasking skills.
-Proficiency in Dotloop, MLS systems, and Google Workspace (Drive, Calendar, Email).
-Ability to work effectively in a fast-paced environment.
-Strong understanding of real estate contracts, fair housing regulations, and transaction compliance.
-Positive interpersonal skills and a team-focused attitude.
-Experience in real estate operations preferred.
-If you’re reliable, flexible, and thrive on managing details and deadlines, this role is for you!

Lastly, please don’t forget to include your RESUME link when you apply.

CI: Architect, Technical Expert, Administrator
Loc: International