College Administrator

Company Description

At Catch22, we are proud of our reputation as a modern and progressive employer. Our 1,300 colleagues and 300 volunteers work at every stage of the social welfare cycle, supporting over 60,000 individuals from cradle to career. Our work spans education, social justice and rehabilitation, children's social care, family support, social action and getting people into work.

Catch22 College is the collective name for 10 sites we have across the country delivering academic and vocational training programmes for young people aged 16+ who, for whatever reason, are not suited to a mainstream college setting.

Our Catch22 College Peterlee Site provides learners with a highly supportive environment where they have access to opportunities to build up their confidence and self-belief and to gain new skills and experiences that will help them to achieve their goals in life. We exist to help our learners find their future.

Job Description

We are looking for an experienced and reliable College Administrator for our Catch22 College Bishop Auckland site. As a College Administrator you will be providing day-to-day administrative support, ensuring an effective and professional service in our College provision.

As the College's administrator, you will also play a key role in ensuring the smooth running of the systems and processes that support the day-to-day running of the provision.

As College Administrator, your main accountabilities will be:

• Supporting with the day-to-day running of the centre answering phones (taking accurate messages or referring callers), managing the post systems, ordering and replenishing refreshment and stationary
• Overseeing attendance monitoring, calling students, writing letters inputting on to online registers
• Supporting the team with any administrative related tasks such as booking meetings, arranging refreshments for meetings, writing letters, shredding, photocopying etc
• Completing learner bursary spreadsheet and send to finance in line with deadlines
• Facilitating communications between Head Office, the wider Directorate and the Programme in order to ensure effective support for the network.
• Using the purchasing system to raise purchase orders, requisitions and receipt goods. Dealing with enquiries relating to purchase orders and requisitions from suppliers, finance and accounts payable.
• Overseeing Petty Cash systems and ensure that this is replenished in a timely manner so as not to affect the smooth running of the service
• Complying with Health and Safety policies and procedures.
• Acting as a First Aider and Fire Warden in the Centre
• Acting as an Exams Administrator to the Centre’s Awarding body, enrol students onto relevant courses, and apply for certification on completion.

For a more detailed job description, please click here

Qualifications

Essential Qualifications

• Level 2 or equivalent in English and Maths

Desirable Qualifications

• Business Administration qualification

Essential Experience

• Proven experience of working in an Administrative capacity
• Excellent knowledge of Microsoft office including Word, Excel, and Powerpoint
• Proven ability to communicate effectively at all levels and build sound relationships
• Knowledge of finance, invoicing and administrative systems
• Experience of data entry onto databases
• Able to draft own correspondence and proofread
• Able to develop administration & finance procedures

Desirable Experience

• Experience working within a school, college or other educational settings
• Experience working in a setting with vulnerable/ challenging young people

Essential skills and abilities

• Ability to build and develop good working relationships at all levels, internally and with outside organisations
• Ability to operate in a fast-paced, challenging and diverse environment

For a more detailed person specification, please click here

Additional Information

Contract: Fixed Term till 30/04/27, Term-time only, Maternity leave cover

Hours: Part-time (25 hours per week)

Salary:  £25,500.00 pro rata £15,718.00

This role is subject to an enhanced DBS check

See the benefits of working for Catch22 here.

Unless otherwise stated, interviews will be arranged as suitable candidates are identified, so early application is strongly advised.

We aim to review applications as quickly as possible. However, due to the volume of interest we receive, we may not be able to contact all applicants individually. If you have not heard from us within two weeks of the closing date, please assume that your application has not been successful this time.

At Catch22 we value equality, diversity and inclusion. We are wholeheartedly committed to the principle of equality of opportunity, both as an employer and as a provider of services. Diversity and Inclusion is part of what we do every day, working to deliver our vision to build a strong society where everyone has good people around them, a purpose, and a good place to live.

Catch22 is committed to rigorous safeguarding and safer recruitment practices; ensuring that every individual within the organisation has been safely and appropriately checked.

Please note, we will conduct an online search as part of our due dilligence checks for successful candidate(s). This will involve a search of all publicly available information online and in social media. 

Catch22’s Commitment to Ban the Box

Catch22 is proud to have “Banned the Box”. This means that we do not ask for candidates to disclose criminal convictions at the application stage. Instead, we invite disclosures at interview stage, and encourage them at the offer stage. Please see our statement of commitment on hiring people with convictions for more information.

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