Administrative Assistant

Company Description

BEUMER Group is an international manufacturing leader in intralogistics in the fields of conveying, loading, palletising, packaging, sortation and distribution technology. BEUMER Group offers the right solution for almost every logistic challenge. We are a family owned, intralogistics leader, where tradition and innovation go hand in hand. We are proud of what our employees create each day. Integrity, Inspiration, Quality and Teamwork!

Job Description

The Administrative Assistant plays a vital role in supporting the daily operations of the Sherwood Park office. This position is responsible for providing comprehensive administrative, clerical, and operational support to ensure smooth and efficient business processes. The ideal candidate will be highly organized, motivated, and able to manage multiple priorities in a fast-paced environment. They will serve as a key point of contact between internal teams, customers, suppliers, and logistics partners, helping to keep projects and administrative functions running efficiently.

Responsibilities:

• Provide administrative and office support to ensure efficient daily operations.
• Communicate effectively with customers, suppliers, and internal teams, including Logistics, Accounting, and Project Support.
• Support orders through each step of the process including intake, processing, shipping, receiving, and invoicing.
• Prepare and maintain various reports, spreadsheets, and records using Excel and other office programs.
• Maintain accurate order records and document control, ensuring all required documentation is complete, current, and properly filed.
• Generate and process purchase orders and support vendor communications as required.
• Coordinate with internal departments to track project progress and maintain accurate documentation.
• Maintain office organization and supplies; support general administrative tasks such as scheduling, filing, and correspondence.
• Assist with accounts payable and accounts receivable activities, ensuring timely and accurate processing.
• Support special projects and other administrative duties as assigned.

Qualifications

Requirements, Skills, and Abilities:

• High school diploma required; additional post-secondary education or training considered an asset.
• Previous experience working in an office environment; experience supporting logistics or technical operations is an asset.
• Strong multitasking ability and capable of thriving in a fast-paced setting.
• Self-motivated, reliable, and able to work independently while contributing to a team environment.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); advanced Excel skills preferred.
• Experience with Ariba, SAP-B1, and data processing systems considered an asset.
• Strong communication and interpersonal skills, with a high level of professionalism.
• Excellent attention to detail, organization, and time management skills.
• Willingness to take initiative and assist with a variety of tasks to support the team and office operations.

Additional Information

BEUMER is an innovative intralogistics company, where every employee is part of the "family". Because our employees are our most important asset, here are some of the benefits we currently offer full-time employees. And by the way, no waiting period, they start when you do:

• Medical & Dental coverage (Supplemental)
• Registered Retirement Savings Plan (RRSP) with a generous match because we care about your future.
• Life Insurance is provided free for all employees.
• Generous amount of paid time off.

BEUMER is an equal opportunity employer committed to fostering a diverse, equitable, and inclusive workplace. We welcome applications from all qualified individuals regardless of race, colour, religion, national or ethnic origin, disability, age, sexual orientation, gender identity or expression, or any other characteristic protected by applicable human rights legislation. We are committed to providing accommodations throughout the recruitment and selection process. If you require accommodation, please inform us and we will work with you to provide reasonable accommodation, up to the point of undue hardship.

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