Administrator - 6-month Contract

Job Title: Billings Coordinator / Accounts Receivable

Location: Woking, UK – hybrid (can consider remote applicants who demonstrate the right experience however we would prioritise candidates local to the Woking area)

Reports to: Financial Operations Manager

Work schedule: Initial 6-month Fixed-term-Contract, Full-Time (flexible options available)

Who are VitalHub?

VitalHub aspire to accelerate the delivery of digital transformation at scale, supporting healthcare organisations internationally to improve how they capture and analyse data. This helps enhance patient flow and enables better coordination of care across planned and unplanned services, mental health, workforce, and compliance. From patient-facing apps and in-hospital flow management to national system control centres supporting the provision of healthcare services across US, UK, Canada, Middle East & Australia, our solutions exist to deliver an eco-system of joined-up technical infrastructure and centralised data integration.

The Opportunity:

We are seeking a detail-oriented and highly organised Billings Coordinator / Accounts Receivable Specialist to support the end-to-end billing and revenue collection process. This role is responsible for ensuring accurate invoicing, timely cash collection, and maintaining strong relationships with internal stakeholders and external clients.

The ideal candidate will have a strong attention to detail, excellent communication skills, and experience managing high-volume billing and accounts receivable processes.

Your Responsibilities:

• Process and reconcile Doctor claims for VitalHub UK’s S12 Solution in accordance with agreed procedures and timelines
• Prepare, raise, and issue accurate customer invoices and credit notes within required deadlines
• Maintain accurate and well-organised records to support effective Accounts Receivable tracking and audit requirements
• Liaise with internal stakeholders to investigate and resolve invoice, billing, or claim-related queries efficiently
• Assist with account reconciliations and support the preparation of routine financial reporting
• Confident and experienced in using Excel and other financial systems
• Ensure all activities are completed in line with internal controls, policies, and audit standards

Essential Experience:

• Previous experience in billing, accounts receivable, or finance administration
• Strong numerical and analytical skills
• Excellent attention to detail and accuracy
• Proficient in Microsoft Excel and finance/accounting systems
• Strong organisational and time management skills
• Effective communication skills, both written and verbal
• Ideally suited to applicants early in their finance or accounting career

Nice to Haves:

• Experience working in a high-volume or multi-entity environment
• Understanding of credit control processes and financial reporting

Our Interview Process:

1. Initial screening call with the Talent Team
2. Virtual Interview with the Financial Operations Manager, VP of Operations & Head of HR.

As an equal opportunities’ employer, VitalHub is committed to the equal treatment of all current and prospective employees and does not condone discrimination based on age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join VitalHub. If you require any reasonable adjustments during the recruitment process, please let the Talent Team know.