P.A. to The Director (French Speaking)

Company Description

We have been mandated by a client of ours to source for a phenomenal individual to fill the role of Personal Assistant to Director

Our client is a leading global financial institution offering Life Assurance and Short-Term Insurance services and provides a wide spectrum of insurance solutions tailored to meet unique individual and corporate clients' needs.

Job Description

Key Focus

This role provides PA support to a senior Manager and is individually accountable for achieving results through own efforts.

Descriptor

· In general accountable for the PA support to managers in role size R and senior (exceptions may apply).

· All responsibilities of the Secretary and PA, as well as the following.

· Could be accountable for the management of one or more staff members.

· Accountable for the coordination of other PA's deliveries in the Business Unit.

·
Strong focus on dealing with escalated queries from clients,
customers and other stakeholders (with potential for brand damage).

· Often accountable for the resolution of escalations without the involvement of the senior manager.

· Strong understanding of the business unit and associated OMSA structure.

· Act as an ambassador for the Business Unit.

· Advanced skills in minute taking and developing non-standard reports, minutes, presentations and correspondence.

·
High level of ownership and independence (able to run the
office in the absence of the senior for long periods of time).

· Accountable for completing task of a personal nature on behalf of the senior manager.

· High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.).

· Could be accountable for the management of a budget or significant spending on a budget.

Key Result Areas

Administration & Support:

· Performs secretarial duties for an executive or senior employee.

· Accountable for completing task of a personal nature on behalf of the senior manager.

· Manages queries on behalf of manager and performs delegated tasks.

· Ensures senior is equipped with necessary documentation to proceed with meetings.

· Manages diaries.

·
Provides department with support in relation to arranging
functions, venue bookings, making travel arrangements when necessary

· Responsible for office infrastructure, e.g. office equipment and ordering of stationery.

· Maintains confidentiality of information

· Could be accountable for the management of a budget or significant spending on a budget.

Personal Effectiveness:

· Accountable for service delivery through own efforts.

·
Individually accountable for managing own time, tasks and
output quality for periods of 1 day to a maximum of 3 months.

· Makes increased contributions by broadening individual skills.

· Collaborates effectively with others to achieve personal results.

· Accepts and lives the company values.

Relationship Building:

· Maintains professional internal and external relationships, at management level.

· Builds and maintains relationships with suppliers and venue coordinators.

· High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.).

Qualifications

· Secretarial / PA knowledge and experience.

· minimum of 2 years experience

. Proficiency in the use of French Language

. Should be between 28 - 35 year old

· Strong skills MS Office.

· Strong Presentation (Powerpoint package) preparation.

· Strong knowledge of Excel.

Additional Information

only qualified french speaking candidates will be contacted.