Executive Assistant to the COO

Company Description

Our client a key player in the Insurance Industry is seeking to hire an experienced Executive Assistant to  provide administrative support and assistance to the Chief Operating Officer.

Job Description

The Executive Assistant to the COO’s main tasks will include but are not limited to the following:
 Maintain an administrative system that proactively supports the COO and the organization as a whole
 Manage the COO’s appointment and meetings schedules; assist the COO in balancing both internal and external priorities
 Handle telephone calls and also ensure courteous reception for visitors to the COO and the organization
 Utilize paper and/or electronic knowledge management systems to support and enhance information storage
 Ensure confidentiality of all documents passing through the COO’s office
 Handle both local and foreign travel arrangements for the COO and other The company staff including preparing travel authorizations, drivers’ advances, flight bookings and hotel reservations
 Carry out any other secretarial and administrative duties as may be required from time to time and perform any other delegated or self-initiated assignments to the agreed standards

Qualifications

Education / Experience

 A Bachelors Degree or its equivalent in English, Secretarial Studies or any related course in Humanities / Social Sciences or any other related discipline
 A minimum of five years’ experience in a similar role within a structured corporate environment
 Knowledgeable in the use of the internet and other electronic office equipment

Personal Traits and Characteristics

 Strong oral and written communication skills
 Good multitasking skills; energetic and result oriented
 Planning and prioritizing skills
 Effective and proven interpersonal skills
 Respects and maintains confidentiality of information

Additional Information