Cashier/Finance Assistant (Temp)

Summary:

Receives and balances cash, checks, money orders, and debit/credit card payments received from tenants in payment for homeownership or rental of housing units, and serves as the primary backup to the Receptionist, Accounts Payable Specialist and other staff of the Finance and Administration department as assigned.

Essential Duties and Responsibilities:

• Retrieves messages from voice mail and forwards to appropriate personnel
• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are
• Answers questions about organization and provides callers with address, directions, and other
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate
• Monitors visitor access and issues passes when
• Updates in/out
• Receives, sorts, and routes mail, and maintains and routes
• Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when
• Enters the amount of currency received in the HDS database and provides tenants with
• Opens and closes batches daily in
• Reconciles and balances daily deposits, and beginning cash
• Records amounts received and prepares reports of the
• Runs monthly statements, and issues to
• Calls and/or mails correspondence to customers as necessary in order to update
• Pick up payments from select tenant
• Performs Accounts Payable
• Other duties may be

Competency:

To perform the job successfully, an individual should demonstrate the following competencies: Problem Solving - Uses reason even when dealing with emotional topics.

• Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.
• Interpersonal - Maintains confidentiality; Keeps emotions under
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification.
• Written Communication - Writes clearly and informatively; Able to read and interpret written
• Leadership - Inspires respect and
• Business Acumen - Aligns work with strategic
• Diversity - Shows respect and sensitivity for cultural differences; Promotes a harassment-free

• Ethics - Treats people with respect; Works with integrity and ethically; Upholds organizational
• Organizational Support - Follows policies and
• Adaptability - Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on
• Dependability - Keeps
• Judgment - Makes timely
• Planning/Organizing - Uses time
• Quality - Demonstrates accuracy and thoroughness; Monitors own work to ensure
• Quantity - Works
• Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Mathematical skills and the ability to handle transactions quickly and

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preference:

Previous experience as cashier or collection of payment.

Education/Experience:

High school diploma or general education degree (GED); or one to three years of related experience and/or training; or equivalent combination of education and experience.

Language Ability:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Math Ability:

Ability to add, subtracts, multiply, and divides in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Word, Excel and Housing Data Systems, HDS.

Certificates and Licenses:

• High School Diploma or GED
• Valid Arizona Driver's License

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms.

The employee must frequently lift and/or move up to 10 pounds.

Specific vision abilities required by this job include Ability to adjust focus.

Indian Preference

Preference in filling vacancies is given to qualified Indian applicants in accordance with Section 703(i) of Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. §2000e-2(i) (1982) and Tohono O’odham Nation Ordinance 01-85, Section 3, provided the applicant has submitted acceptable proof of Indian preference for employment.