Administrative Coordinator-JSN

About JSN

The Jewish Security Network (JSN) is a newly established organization based in Toronto dedicated to safeguarding Jewish lives and preserving the Jewish way of life. Led by a team of experienced professionals, JSN works in partnership with community institutions to proactively strengthen security and resilience.

Through a focus on preparedness, risk mitigation, and community empowerment, JSN equips both organizations and individuals with the tools and knowledge needed to enhance safety and build collective strength. As a mission-driven organization, JSN is committed to advancing security while fostering a capable and resourceful Jewish community.

About the Opportunity

The Administrative Coordinator provides essential administrative support across Human Resources and Finance functions. This role ensures the smooth execution of routine financial processes, supports employee lifecycle administration, and maintains organized office operations. The position requires strong attention to detail, discretion, and the ability to manage recurring tasks efficiently.

This role is initially for a part-time position with the potential to move to full-time.

Key Responsibilities

• Assist with the administration of standard monthly payments and vendor setup processes
• Prepare and process Electronic Funds Transfer (EFT) documentation for approval
• Coordinate and prepare EFT payments for recurring monthly invoices
• Verify invoice approvals and follow up where required
• Track corporate credit card transactions and assist with monthly reconciliations
• Maintain organized financial records and documentation

• Assist with employee benefits enrolment and related documentation
• Support onboarding processes, including preparation and collection of required paperwork
• Maintain onboarding and probation tracking calendars for managers
• Coordinate reminders for benefits and pension enrolment deadlines

• Track office and kitchen supply inventory and prepare order lists
• Support general office organization and tidiness
• Maintain organizational calendars, including holidays and office closures
• Provide general administrative support as required

Qualifications & Skills

• Post-secondary education in Business Administration, HR, Finance, or related field preferred
• 1–3 years of administrative experience (full-time role)

• Strong organizational and time management skills
• High attention to detail and accuracy
• Ability to manage confidential and sensitive information
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• CRM Experience a bonus

• Experience with:
  • Invoice processing and basic accounting procedures
  • Data tracking and reconciliation support
  • HR administrative processes (onboarding, benefits)
• Comfort working with financial data and spreadsheets

We look forward to connecting with you to understanding what you can bring to the JSN team and how we can support your career goals. To apply for this position, please send your cover letter and resume to info@jsntor.ca.

Qualified applicants are invited to submit a cover letter and resume.  Only those applicants invited for an interview will be contacted.

Commitment to Inclusion and Accessibility:

JSN supports a diverse candidate and employment experience. We are proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto. We are an equal opportunity employer and welcome applicants from all communities. We encourage you to follow us to get regular updates on open roles. We are committed to creating an inclusive and accessible workplace and believe this is essential to ensure that every member of our team can thrive.

We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs. 

Position Details

• Position Type: Part-Time with Full-Time potential
• Hours: 25hours per week
• Compensation: $25-$28/hr
• Location: Toronto In-Office
• Apply:  Please submit a cover letter and resume to:   info@jsntor.ca

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