JHub Coordinator

About JHub 

JHub, a UJA subsidiary agency, is at the forefront of creating exceptional and meaningful Jewish & Israel experiences. With a diverse portfolio of programming for all ages, JHub strengthens lifelong Jewish connection, shape strong identities, and inspire a sense of belonging. 

About the Role 

The JHub Coordinator
performs organizational and administrative duties in support of JHub’s programming efforts and organizational needs. This role reports to the Vice President, Program Strategy & Management and provides support to various teams across the organization. 

Event and Meeting Coordination 

• Support the JHub programming teams to ensure exceptional execution of programs, events, and meetings: 

• Maintain and regularly update list of all JHub programs and events 

• Assist with pre-event logistics and coordination including arranging conference rooms, catering, presentation materials, handouts, nametags, event supplies, audio/visual setup, etc. 

• Assist with program registrations in Salesforce and Form Assembly 

• Attend events and assist with on-site logistics as needed. 

• Coordinate details of large internal and external staff and Board of Directors meetings. Attend Board meetings and take meeting minutes. 

• Assist with internal team-building efforts including organizing team culture-building activities and maintaining staff information screens/communication 

Administration 

• Support the team on various administrative needs including supply ordering, invoice management, cheque requisitions, payment processing, Docusign preparation, expense reimbursements, credit card reconciliation, event registration, credit card processing, etc. 

Qualifications 

• Minimum 2-4 years of experience providing program/event support or direct administrative support to organizations and executives 

• Exceptional organizational skills and attention to detail 

• Unflappable with a positive attitude. Ability to meet deadlines, prioritize assignments, and juggle multiple tasks simultaneously 

• Self-motivated and proactive 

• Available to work occasional evenings and weekends, where needed, for events 

• Comprehensive knowledge of core software applications and ability to learn new technology quickly is required. Previous experience with Salesforce or another CRM preferred. 

• Outstanding planning, written and verbal communication skills 

• Must be able to work both independently and as an integral member of various teams, highly adaptive to management styles and changing needs, reprioritizing tasks and projects as needed 

• Interest in and enthusiasm for the nonprofit sector 

• Commitment to strong performance, high standard of accountability, and openness to feedback 

• Must be comfortable working in a fast-paced environment and calm under pressure 

*This is a full-time permanent position, Union Level 2. Salary Range: $53,000–$63,000 annually, based on experience. 
At UJA we support a flexible work schedule and all of our employees engage in hybrid work. Engagement and connection are key to supporting the best employee experience and we want to ensure that this puts balance and well-being at the forefront of our approach to ways of working. In addition to a rich time off policy, UJA’s offices are closed on all Jewish holy days (yom tov) and we support early office closures to observe the Jewish Sabbath (Shabbat).Commitment to Inclusion and Accessibility:We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs. 

UJA Federation supports a diverse candidate and employment experience. We are proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto. We are an equal opportunity employer and welcome applicants from all communities. We encourage you to follow us to get regular updates on open roles. We are committed to creating an inclusive and accessible workplace and believe this is essential to ensure that every member of our team can thrive.

We look forward to connecting with you to understanding what you can bring to the UJA team and how we can support your career goals. Qualified applicants are invited to submit a cover letter and resume. Only those applicants invited for interview will be contacted. Please be advised that all offers of employment are contingent upon the successful completion of professional references and background checks including Social Media Account(s) and a Police Records Check/Vulnerable Sector Screening.