Junior Corporate Administrator

Company Description

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance 

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices. 

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian. 

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise. 

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. 

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines. 

Job Description

Purpose of role 

Reporting to the Client Director, the Junior Corporate Administrator will support the management of a portfolio of local and international clients and deliver timely, efficient corporate administration services in line with good governance practices.

Main Responsibilities

(All duties will initially be supervised, with the aim of developing full autonomy.)

• Client administration — Provide corporate administration services to an assigned client portfolio.
• Document updates — Process authorized changes to constitutional documents (e.g., share capital adjustments, name changes, Bye‑Law or Memorandum amendments) and maintain accurate, compliant records.
• Incorporations — Assist with incorporating Bermuda companies and partnerships, including bank account openings and related documentation.
• Regulatory fees — Ensure annual company, business, filing, and licence fees are collected and submitted to the relevant authorities.
• Meetings and minutes — Arrange and attend Board and Shareholder meetings, manage proxies, advise on secretarial matters, take minutes, and circulate them.
• Statutory registers — Maintain Registers of Members, Directors and Officers, and minute books.
• Billing — Produce and distribute annual service and variance fee invoices; maintain current billing and contact information.
• Time recording — Record time daily for client accounting.
• Accounts receivable — Follow up on outstanding receivables.
• Financial statements — Obtain audited financial statements or quarterly management accounts where possible.

#LI-BF1

#LI-Hybrid

Qualifications

• A working knowledge of the Companies Act, 1981 and regulations relating to the administration of entities in Bermuda.
• A willingness to develop in the role by expanding their knowledge and skills.
• Excellent client relationship, organizational, and time management skills.
• Excellent interpersonal, written and oral communication skills.
• Experience in MS Word, Outlook, DMS and corporate administration database software (preferably Viewpoint).

Additional Information

All staff are expected to embody our three core values.  These values underpin everything that we do and reflect the skills and behaviours we all need to be successful. 

• We are AMBITIOUS - We think and act globally, seizing every opportunity to support our clients and staff - wherever in the world they may be.
• We are AGILE - Our independence from any financial institution gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE - We take the time to understand our clients' needs so that we can deliver personalised solutions every time.

• Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at careers@ocorian.com.

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status

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