Legal Assistant, Team Support

Role Summary 

We are currently seeking a Legal Assistant, Team Support to join our Legal Support Services team. This is a junior-level position and would be suitable for recent graduates of a Legal Assistant or Legal Administration program who have had at least one year of relevant work experience post schooling.

This is an exciting opportunity for an individual who enjoys fast paced environments and wants to learn, expand their skillsets, and kickstart their legal career under the close mentorship of seasoned legal assistants at the firm’s Oakville office.

In this position, you will be responsible for providing legal support to a team of Legal Assistants. The position offers a broad range of responsibilities and challenges that will utilize one’s legal knowledge and broaden one’s practice management skills. The successful candidate will need to demonstrate initiative, strong communication and organizational skills, and a desire to work in a team environment and promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 4 days/ week.

Responsibilities

• Preparing and/or drafting various legal documents, forms, presentations and correspondence, and ensuring that they are in proper format and accurate.
• Compiling records and briefs with the guidance of legal assistants in the practice group.
• Arranging for service of legal documents, filing with appropriate courts including using the online portal where appropriate and communicating with the courts as required.
• Typing general correspondence and various legal documents from handwritten notes, phone or verbal instructions.
• Opening and closing files electronically, which includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage).
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and Business Development Department, as and when required.
• Providing coverage support at various desks in the practice group when assistants are on vacation or there is an unplanned absence due to illness, etc.
• Administrative duties such as billings, docket entries, expenses, scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other related internal Departments to provide documents/other materials on time to meet client needs.
• Other administrative duties as assigned.

Qualifications, Skills & Experience

• At least one (1) year of prior legal assistant experience is required. 
• Post-secondary education with a Legal Assistant or Legal Administration designation.
• Strong working knowledge of the Rules of Civil Procedure.
• Knowledge and understanding of legal terminology.
• Proficient with legal software (iManage, Elite/3E, InterAction) and MS Office 365 (Word, Excel, Outlook, PowerPoint).
• Proficient with PDF software (Kofax Power PDF/Adobe).
• Prior experience with CaseCentre would be an asset.
• Excellent time management, prioritization and follow-up skills.
• Excellent attention to detail, accuracy and proofreading skills.
• Ability to work independently and within tight timelines.
• Ability to take initiative and be resourceful. 
• Eagerness to learn new technology/processes and further develop skills.

This job posting is for an existing vacancy. 

Interested candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). 

The target salary range for this position is $55,000-$56,500, commensurate with the successful candidate’s skills, experience, and qualifications.