Data/Administration Clerk (Contract)

Role Summary

We are currently recruiting two (2) driven and detail-oriented Data/Administration Clerks to support a firm project within our records management department. In this role, you will play a critical part in modernizing our document management systems while ensuring the integrity, confidentiality and accessibility of important legal information.

The successful candidates will be required to work in our Toronto office five days per week. This is a fixed-term contract position from June 15 to September 4, 2026.

Responsibilities

• Work closely with Advisor, Conflicts & Records Management to review and organize paper files for digitization
• Create inventory of documents in accordance with established protocols
• Operate scanning equipment and verify quality of digital scanned copies
• Process documents using OCR technology to create searchable files
• Assist with physical tasks including moving file boxes and reshuffling material in cabinets
• Digital filing and maintain accurate records of processed documents
• Maintain strict confidentiality when handling highly sensitive information
• Other administrative tasks as required

Required Skills & Qualifications

• University (2nd to 4th year) or graduate level education (preferably in legal studies, records and information management, administration or related field)
• Strong attention to detail and organizational skills
• Demonstrates consistent trustworthiness and integrity in professional interactions and in handling highly sensitive information
• Advanced computer proficiency, experience using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and PDF editors
• Physical ability to lift and handle boxes and files as heavy as 30lbs
• Previous experience in a law firm setting preferred but not required
• Ability to work independently and as part of a team
• Demonstrates a strong work ethic, consistently delivers excellent customer service, and effectively communicates in all interactions.

This job posting is for two (2) new fixed-term contract positions.

Candidates who meet the above qualifications are asked to apply online by June 1st, 2026 with a brief cover letter and resume attached (preferably together in a single file).

The compensation for this position is $20/hour, plus vacation pay in accordance with the Ontario Employment Standards Act. Please note that temporary positions are not eligible for firm benefits or paid time off.