Oversea Purchasing Specialist

Company Description

At Konecranes, we believe that great customer experience is built on the people behind the Konecranes name. Everything we do, we do with passion and drive. We believe diversity drives business success and is the foundation for our growth. We welcome different backgrounds and skills that enrich our community and we promote a place where we can ALL be ourselves. This is what makes Konecranes a unique place to work.

Job Description

This is an important factor in the supply chain management to ensure the goods are purchased, transported, stocked and delivered in a timely and cost-effective manner.

KEY RESPONSIBILITIES

1. Overseas Procurement:
   • Research potential vendors and collect their data;
   • Compare and evaluate offers from suppliers in order to purchase reasonable price for the same goods/ service;
   • Negotiate contract terms of agreement and pricing;
   • Convert overseas PR to PO on SAP to send to right vendor
   • Keep track orders and ensure timely delivery in cooperation with internal deparments and customs broker: follow/ push up order confirmation (OC), then update to the requestor, coordinate with customs broker to prepare/ check draft customs declaration form (CDF) before receiving arrival notice, prepare print copy of relevant shipping documents to submit the customs/ authorities.
   • Arrange payment of taxes, commodities, customs broker, shipping forwarders, etc. with relevant documents and on system. Keep record of all vendor payments for easy searching when necessary.
   • Maintain updated records of purchased products, HS code, CDF number delivery information and invoices;
2. Warehousing:
   • Arrange proper storage, maintain inventory, report damages upon discovery;
   • Receive/issue goods physically and collect relevant documents;
   • Cordinate with warehouse or/ and IS team to load/ unload goods properly
   • Observe/ review imported goods quality in cooperation with related parties;
   • Support during stocktaking;
3. Other tasks as assigned by line manager.
4. Awareness of ISO 14001 & 45001 Standards

KEY ACCOUNTABITITIES

• On time delivery
• Accurate commodity
• Accurate information in draft customs declaration sheet before officially declare to avoid misleading
• Get enough necessary documents as requirement from requestor for oversea shipment
• Get documents for import shipment once goods are ready or at least 1-2 days for air shipment and 5 days for sea shipment before goods arrival destination port/ airport

Qualifications

JOBHOLDER REQUIREMENTS 

• Educational requirements: University degree
• Specialized requirements – Qualifications/licences: N/A
• Years of professional experience: over 1+ years
• Language skills: Intermediate English, Chinese is an advantage
• Other (please list): Office applications, SAP experience

Additional Information

MAJOR CHALLENGES 

• Late delivery: need to follow up more closely with supplier on delivery status, call or email to push/ remind… if needed
• Defect/ wrong goods: need help from engineer who requested right after goods income
• Lack/ late documents like CO, CQ: to clarify with supplier on providing CO, CQ at beginning of order
• Late confirmation for OC from sales: coordinate with salesman on confirmation before confirmation back to supplier

WORKING RELATIONSHIPS

• Internal: departments with demand for overseas purchasing
• External: overseas vendors, warehouse managment, customs broker, forwarders, authorities

Konecranes moves what matters. We are a global leader in material handling solutions, serving a broad range of customers across multiple industries. We consistently set the industry benchmark, from everyday improvements to the breakthroughs at moments that matter most, because we know we can always find a safer, more productive and sustainable way. That's why, with 16 000+ professionals in over 50 countries, we are trusted every day to lift, handle and move what the world needs.

Konecranes is committed to ensuring that all employees and job applicants are treated fairly in an environment which is free from any form of discrimination.