Office Manager

Company Description

SmartRecruiters is a values-driven, global-minded, and well-funded tech employer on a mission to connect people to jobs at scale. As a global leader in enterprise recruitment software, SmartRecruiters offers a cloud-based global Hiring Success platform that allows teams to attract, select, and hire the best talent. 4,000 companies worldwide rely on SmartRecruiters to achieve hiring success—including brands like Bosch, LinkedIn, Skechers, and Visa—using recruitment marketing, CRM, AI, ATS, and a marketplace of 600+ connected vendors all within one scalable platform.

SmartRecruiters was recognised by Forbes as one of the Best Employers in 2020. We are proud to offer a collaborative, diverse, and remote-friendly work environment, as well as competitive salaries and generous equity. We believe in promotion from within, so high performance can lead to upward mobility. Needless to say, we make sure you’re taken care of. Our inclusive office environment welcomes and respects all.

Job Description

We are seeking an organized and efficient Office Manager to join our team in San Francisco. As the Office Manager, you will be responsible for overseeing daily operations, managing administrative tasks, and ensuring the smooth functioning of our office environment.

• Coordinate office operations and procedures to ensure organizational effectiveness and efficiency
• Manage office budget, expenses, and financial reporting
• Oversee and maintain office equipment, supplies, and vendor relationships
• Organize and schedule meetings, appointments, and travel arrangements for executives
• Implement and maintain office policies and procedures
• Supervise and train administrative staff as needed
• Manage internal and external communication, including phone calls, emails, and correspondence
• Assist with human resources tasks, such as onboarding new employees and maintaining personnel records
• Coordinate facility maintenance and security measures
• Plan and execute office events and team-building activities

Qualifications

• 3-5 years of experience in office management or a similar administrative role
• Bachelor's degree in Business Administration or related field preferred
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Demonstrated problem-solving and multitasking capabilities
• Experience in budgeting and financial reporting
• Ability to manage vendor relationships effectively
• Strong leadership and team collaboration skills
• Adaptability and flexibility in a fast-paced work environment
• Attention to detail and commitment to accuracy

Additional Information

SmartRecruiters is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.