Administrative Assistant
About this role
Company Description
Aomi Construction specializes in marine civil engineering, construction of port facilities, and development of mineral resources.
Job Description
What You Will Do
- Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials
- Pull reports and information from Ecolab systems
- Calendar management across time zones
- Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices
- Coordinate domestic and international travel arrangements including processing of visas for international travel
- Provide support with HR related items including hiring, on-boarding, promotions & transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.
- Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders
- Prepare and maintain agendas, action item lists, issues lists and program plans; Escalate issues promptly
- Exercise judgment and make decisions to promote smooth workflow and prioritization
- Ensure that internal and external client demands are met
- Create, organize and manage various SharePoint sites and shared drives
Qualifications
Minimum Qualifications
- High School Diploma or equivalent
- Intermediate proficiency in MS Office (Outlook, Excel, PPT)
- Immigration sponsorship is not available for this position
Preferred Qualifications
- Bachelor’s degree
- 1 year of administrative experience
- Ability to successfully manage multiple, competing priorities to meet deadlines
- Excellent verbal and written communication skills, with a strong customer service focus
- Organizational skills and attention to detail
- Ability to anticipate needs, be resourceful, and use sound judgment and tact
- Critical thinking, analytical, and problem solving skills
- Learning agility; Ability to quickly gain knowledge of organizational operations, procedures, and staff
- Ability to work independently, as well as collaborate in a team environment
- Reliability, flexibility and approachability
- Process oriented, adaptable, reliable, flexible and approachable
Additional Information
All your information will be kept confidential according to EEO guidelines.
Frequently Asked Questions
Is the salary disclosed for the Administrative Assistant position at jobsforlebanon?
The salary for this Administrative Assistant role at jobsforlebanon is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Administrative Assistant position at jobsforlebanon located?
This Administrative Assistant role at jobsforlebanon is based in Dubai, Dubai, Dubai, United Arab Emirates, ae. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Administrative Assistant role at jobsforlebanon full-time or part-time?
This is listed as a Full time position. It is posted as a Administrative Assistant role at jobsforlebanon.
How do I apply for the Administrative Assistant position at jobsforlebanon?
Click the "Apply Now" button on this page. You will be redirected to jobsforlebanon's official application portal hosted on smartrecruiters where you can submit your application directly.
When was the Administrative Assistant job at jobsforlebanon posted?
This Administrative Assistant position at jobsforlebanon was posted on May 10, 2023. Apply as soon as possible — early applications are often reviewed first.
Administrative Assistant
jobsforlebanon
You'll be redirected to jobsforlebanon's official application page on SmartRecruiters.