Senior Admin Executive

Company Description

Lokal - India's largest hyperlocal platform in Indian languages is focussed on building a world-class product for non-english speakers in India by providing them local information, classifieds and evolving with more meaningful use cases every day. We are operational in Andhra Pradesh, Telangana, Tamil Nadu, Kerala, Karnataka, Maharashtra, Gujarat, Punjab and West Bengal with 10M+ downloads as on today.

Job Description

As a rapidly growing startup, we are looking for a proactive Senior Admin Executive to manage office operations, build processes from zero to one, and create a productive workplace environment in a fast-paced setup.

Qualifications

Office Infrastructure & Facility Management

• Oversee current office operations, maintenance, housekeeping, and security.

• Plan and support the setup of new office spaces in a zero-to-one environment.

• Coordinate with vendors, facilities, legal, and compliance teams.

• Ensure workplace safety, hygiene, and functional infrastructure.

Vendor Management

• Identify, negotiate, and manage contracts with facility vendors, pantry services, security agencies, and maintenance partners.

• Ensure timely procurement of office supplies and services.

Travel & Outings Management

• Handle end-to-end employee travel logistics including bookings, accommodations, and local conveyance.

• Plan and coordinate team outings, offsites, and company events.

• Ensure cost-effective planning and maintain travel and event budgets.

Employee Care & Engagement

• Manage employee office needs: seating, access cards, pantry, stationery, etc.

• Coordinate with HR to support events, onboarding, and overall in-office experience.

Administrative Operations

• Maintain administrative records, budgets, and reports.

• Ensure timely utility and service payments (internet, electricity, etc.).

• Coordinate with IT and procurement teams for equipment and infrastructure needs.

Stakeholder Management

• Handle leadership support activities and coordinate with Directors, CEO, and Operations teams for administrative and business requirements.

Compliance & Risk Management

• Ensure adherence to health, safety, and legal compliance standards.

• Manage audits related to office premises and facility operations.

Additional Information

● 3–5 years of relevant experience in administration or facility management.

● Prior experience handling office setups is a strong plus.

● Strong interpersonal and vendor negotiation skills.

● Ability to work in a fast-paced startup environment.

● Proficient in MS Office / Google Workspace and admin reporting tools.

● High ownership, problem-solving ability, and service-oriented mindset.

● Ability to build processes from scratch and manage operations in a zero-to-one setup environment.