Administrative Assistant

Company Description

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. 

Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance.

Job Description

Overview of the Position: Manages diverse administrative functions for a large, complex department / business unit. Responsibilities include:

• Administrative support including telephone, screen email, copy/faxing/filing, meeting preparation, distribution group and organizational chart management, office supplies, etc.

 • Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department;

 • Coordinates schedules for corporate level executives (scheduling and re-scheduling meetings/appointments, preparing/gathering presentation materials, travel etc.)

 • Performs travel reservations, including International/Visa requirements, and process travel/expenses

 • Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive

 • May be involved in exposure to sensitive information, and must use considerable tact, diplomacy and judgment

 • Event Management, including Town Halls and misc. events 

• Other Ad Hoc business requests / activities as necessary 

Qualifications

Required: 

• 2-5+ years of experience as an Executive Assistant 

• Calendar and meeting management 

• Excellent communication skills. Ability to manage multiple phone calls in a professional manner

 • The ability to interact effectively within a multi-disciplined team, across multiple locations and to interact with senior level executive audience.

 • Significant time management, organization, multi-tasking, attention to detail, and prioritization skills

 • Strong computer proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook, Visio)

 • Proactive and anticipatory work ethic 

• Flexibility in work schedule, to begin day early and/or finish late, availability on as-needed basis

 • Ability to take on new responsibilities and work effectively under pressure and time constraints

 • Familiarity with travel reservation process and systems 

Desired: 

• Executive-level support and/or support for multiple executives 

• Advanced administrative and analytical skills. 

• Business Support experience 

• Financial services support experience 

• Intellectually curious 

Additional Information

CzariaAbaloyan

314-942-5489/czaria.abaloyan(at)collabera.com