Supply Chain Administrator

Hudson Group is an international retailer and distributor primarily involved in the sport and fashion wear sectors. The Group’s head office is in Malta but is also present through offices in Italy, Cyprus, Morocco, Nigeria and Algeria.

Though Hudson Holdings was founded in 2006, the Group’s roots reach as far back as 1987 when the first pair of NIKE was sold in Malta.

Role purpose

To support Logistics Operations Team with data and operational functions as well as collecting and analysing data to help improve the organisation's supply chain operations.

The key duties and responsibilities of the role are as follows:

• Create and process purchase orders from both Local and Foreign Suppliers
• Ownership of the “Procure to Pay (P2P)” administration process related to direct material.
• Monitoring and adjusting delivery dates according to suppliers' order updates, informing the relevant stakeholders in case of delivery delays
• Manage and Monitor the “Order to Cash (O2C)” administration process for B2B customers.
• Creation and Management of all incoming shipments from vendors. Creating all the information

         required for the warehouse team to manage the inbound shipments and following up on any queries and   

         issues related to each shipment.

• Management and posting of “product receipts” and creation of invoices in relation to received goods.
• Liaising with Stock Controller to mitigate any risk of stock loss and strive for integrity on the ERP.
• Evaluate and gain knowledge of Supplier operations.
• Collaborate with various departments, including Finance, Merch, Logistics, and Warehouse teams.
• Communicate with suppliers, carriers, and internal stakeholders to resolve issues and provide status updates.
• Liaise with the Manager regularly to update on any issues that may arise.
• Analyse data sent by suppliers and communicate with our Master Data Team for the creation of such data.
• Assist in inventory control activities, including Transfers, Stock Adjustments, Stock Counts and Reconciliations of our Retail outlets.

• Check to make sure that accurate data has been entered into the database.
• Other operational duties as required.

 Core competencies, knowledge, and experience

• Experience in data management
• Familiarity with supply chain processes would be considered an asset
• Advanced knowledge of MS Excel
• Being able to review and analyse detailed data and make intelligent recommendations to improve business operations.
• Excellent communication skills
• Outstanding organisational ability
• Share a common goal to help our supply chain run as smoothly and profitably as possible.
• Must have an analytical mind and a strong business acumen
• Problem-solving skills and attention to detail are essential