Project Coordinator

Company Description

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at http://www.mindlance.com.

Job Description

The GCS Project Coordinator role is a dynamic, fast paced position that covers a broad range of project coordination responsibilities. This position will coordinate various projects for GCS.

Responsibilities:

• Coordinate various projects for Global Clinical Supply functional lines.

• Assist with the logistics and planning of internal GCS meetings as well as off-site events (reserve rooms, prepare agendas, schedule WebEx and videoconferences, distribute meeting materials, arrange catering, , manage slide presentations, and prepare meeting minutes).

• Assist with the management of calendars for GCS leaders/colleagues as required

• Coordinate domestic and international travel arrangements, including travel VISAs, as well as monitoring travel progress to resolve issues as they arise.

• Coordinate the interview process for incoming MCPHS University/Client Biopharmaceutical Fellows

• Provide colleague support for GCS Andover and Medicinal Sciences initiatives where required.

• Process incoming and outgoing mail, including the handling of correspondence that may be of a sensitive and confidential nature.

• Understand and follow standard GCS processes, procedures and SOPs as applicable.

• Process onboarding requirements for new GCS colleagues/contractors in GIDM system, handling IT requirements and space planning.

• Prepare expense reports and reconcile charges on Client American Express statements in Concur.

• Independently identify and respond to daily inquiries that arise

• Create and manage check requests as well as process ePay and invoices

• Manage requests for office supplies

Qualifications:

• Excellent interpersonal, organizational and written as well as verbal communication skills

• Demonstrated experience managing multiple complex projects with different deadlines simultaneously

• Ability to prioritize tasks based upon established GCS guidelines and work in a fast-paced environment.

• Able to work within a team as well as independently in a matrix environment..

• Possess excellent computer skills and a high level of proficiency in various computer programs including Outlook, Word, PowerPoint, Excel, Business Objects, Ariba, SharePoint and demonstrates the willingness to learn new platforms and software.

• Ability to perform duties with a high level of professionalism and moderate supervision.

• Demonstrates a high level of integrity with a professional demeanor and applies excellent judgment when handling confidential information or attending meetings where sensitive information is discussed.

• Provides support for organizational activities that focus on developing successful internal as well as external partnerships with a strong customer focus.

Qualifications

What is the minimum education experience required?:

Bachelor's Degree

Additional Skills:

We would really like someone with great technical skills, high level of professionalism, strong communication skills and excellent written and verbal communication skills.

Additional Information

All your information will be kept confidential according to EEO guidelines.