Administrative Assistant IV

Company Description

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at http://www.mindlance.com.

Job Description

Job Details:
Professionally and effectively provide Sr. Administrative Assistant support to the VP, US EDS&I & New Products, with minimal supervision.
Successful candidate must be a team player who can handle multiple assignments while proactively reaching out within the organization to find solutions, anticipate needs of manager, have excellent attention to detail, and function as a partner.

Responsible for:

· Heavy calendaring, travel arrangements, processing expense reports, Ariba purchasing, arranging video conferences and internal /external meetings, writing staff meeting minutes with action items, and proven ability to learn new technologies.

· Maintain a high level of confidentiality and securely handle sensitive material with all levels of management, in a professional manner.

· Excellent interpersonal and written/oral communication skills required for interaction internally and with external partners, ability to lead by influence, and design and improve admin processes.

· May be responsible for composing correspondences and communicating information on behalf of manager.

· Create and prepare routine presentations/memos/reports for approval; must have the ability to work with financial/budget headcount reporting systems to provide tracking reports.

· Manage approval and authorization process on behalf of supervisor for purchasing; exercises pre-determined spending authority.

Skills:

· Experience working with an executive level manager strongly preferred.

· Minimum 5 years of administrative experience Excellent planning and organizational skills Superior attention to details Demonstrated accuracy and speed in the use of standard office tools including Word, Excel, and PowerPoint.

· Demonstrated ability to work efficiently and to perform tasks simultaneously with supervision in a fast-paced team environment Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly Excellent interpersonal skills (team player) Excellent (oral and written) communication skills

A strong understanding of CLIENT Pharmaceuticals Organizational policies and procedures is a plus. A basic understanding of Oncology would also be a plus.

Education: BA/BS highly preferred.

Qualifications

Skills:

· Experience working with an executive level manager strongly preferred.

·Minimum 5 years of administrative experience
Excellent planning and organizational skills Superior attention to
details Demonstrated accuracy and speed in the use of standard office
tools including Word, Excel, and PowerPoint.

· Demonstrated ability to work efficiently and to perform tasks
simultaneously with supervision in a fast-paced team environment Ability
to be resourceful, obtain information from the Intranet, learn new
software programs quickly Excellent interpersonal skills (team player)
Excellent (oral and written) communication skills

A strong
understanding of CLIENT Pharmaceuticals Organizational policies and
procedures is a plus. A basic understanding of Oncology would also be a
plus.

Education: BA/BS highly preferred.

Additional Information