Billing Assistant

Company Description

Burns & McDonnell is an engineering design firm headquartered in Kansas City, Missouri, United States. Burns & McDonnell is one of the leading design firms in the United States.

Job Description

Description:

• Read and interpret contracts to determine proper invoicing formats; 

• Generate custom excel based invoice templates and system generated invoices on a daily basis for various engineering and construction contracts; 

• Coordinate the review and approval of invoices with internal project managers; 

• Check and verify the accuracy of invoice calculations; 

• Compile expense reports, timecards, supplier invoices and other documentation as back-up that is to be submitted to the client with the invoice; 

• Submit invoices via US Postal mail, FedEx, email and or external electronic invoicing programs; 

• maintain and update an assigned client based invoicing log; 

• follow up with project managers regarding unbilled work in progress and project status, on a monthly basis; 

• File invoices and contracts monthly; 

• audit projects with complicated invoicing requirements on a quarterly basis; 

• Other duties as assigned

Qualifications

• Requirements:

1. Associates Degree required.  

2. Minimum 5 years prior experience in an accounting related position.

3. Ability to read and interpret contracts; 

4. excellent attention to detail and organizational skills; 

5. Strong verbal and written communication skills

6. High math aptitude; 

7. Intermediate knowledge using Adobe Acrobat, Microsoft Excel, Word and Outlook programs; 

8. Previous Oracle experience (preferably version 11.1)

Additional Information

Company Name: B&M

Job Title: Billing Assistant 

Location : Kansas City, MO (Overland Park area)

Pier Diem: No

Working Hours: Fulltime (40h/wk; m-f)

Contract Length: 8 Months (possibility for extension)