Human Resources & Finance Assistant (Bi-lingual)

The Bi-Lingual Human Resources Assistant supports the Human Resources department with day-to-day administrative functions while also assisting with basic accounting and accounts payable related tasks. This role serves as a key point of contact for employees, providing support in both English and Spanish, and helps ensure accurate recordkeeping, compliance, and smooth internal operations.

Key Responsibilities

Human Resources Duties

• Serve as a bi-lingual point of contact for employees regarding HR questions, policies, and procedures
• Assist with employee onboarding, orientation, and offboarding
• Maintain employee personnel files, records, and HRIS data
• Support recruitment efforts including job postings, scheduling interviews, and applicant communication
• Assist with benefits administration, enrollment, and employee inquiries
• Help ensure compliance with federal, state, and local employment laws
• Translate HR documents and communications between English and Spanish as needed
• Assist with disciplinary documentation, performance reviews, and training records
• Support timekeeping, attendance tracking, and PTO administration

Accounting & Payroll Support

• Assist with payroll preparation and verification of hours, deductions, and employee data
• Support accounts payable and receivable tasks
• Maintain and support paperwork and compliance on subcontractors
• Perform data entry and basic reconciliations as assigned
• Maintain organized financial documentation
• Coordinate with accounting or finance staff to ensure accuracy and deadlines are met

Qualifications

• High school diploma or equivalent required; Associate’s degree preferred
• Minimum of 1–3 years of experience in HR, accounting, or administrative support
• Fluency in English and Spanish (written and verbal) required
• Basic understanding of HR practices and payroll processes
• Familiarity with accounting principles and bookkeeping tasks
• Proficiency in Microsoft Office (Word, Excel, Outlook); HRIS or accounting software experience a plus
• Strong organizational skills and attention to detail
• Ability to handle confidential information with discretion
• Strong interpersonal and communication skills